Office Manager

Role summary

This position serves as the main coordination link between the Managing Director and department heads. It is responsible for keeping meetings, follow-ups, and routine operational tasks on track, while ensuring communication across teams stays clear, structured, and consistent. The role combines administrative support with cross-functional coordination.

Executive and business coordination

• Serve as the primary liaison between the Managing Director and department heads.
• Arrange and run weekly departmental progress meetings, making sure each function shares organized updates.
• Plan meetings end to end, including the agenda and all logistical arrangements.
• Draft and distribute meeting minutes, then monitor action points until completion.
• Bring together weekly department updates into a concise report for the Managing Director, covering achievements, delays, and required next steps.
• Follow up with teams on commitments and agreed timelines.
• Create simple presentations and summary documents when needed.

Communication and documentation

• Keep communication between leadership and departments organized and consistent.
• Maintain accurate records of meetings, decisions, and internal correspondence.
• Store documents in a structured way so information can be easily tracked and retrieved.

Operational follow-up

• Coordinate across departments to help routine tasks move forward on time.
• Monitor progress on assigned actions and ensure weekly status updates are submitted by all departments.
• Escalate delays, gaps, or potential risks to the Managing Director when necessary.
• Provide day-to-day coordination support to leadership as required.

Confidentiality and conduct

• Manage confidential and sensitive information with discretion and professionalism.

Qualifications and language requirements

• A bachelor’s degree in Business Administration, Management, or a related discipline is required.
• Applicants should have 5 to 8 years of experience in office management, executive coordination, or a similar administrative role.
• Prior experience in follow-up management, coordination, and communication across departments is expected.
• Background supporting senior leadership in an administrative and coordination capacity is needed.
• Strong organizational, planning, and time-management abilities are essential.
• Excellent written and spoken communication skills are required.
• Attention to detail is important, especially for tracking tasks and deadlines.
• Advanced working knowledge of Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, is necessary.
• The ability to manage several responsibilities and priorities at once is important.
• A professional, dependable approach and the ability to handle confidential matters are expected.
• English, both written and spoken, is essential.
• Arabic is preferred.
• Any additional language skills would be considered an advantage.