Personal Assistant

Role overview

The Ministry of Law in Singapore is seeking a Personal Assistant to deliver high-level secretarial and administrative support to the Principal. The position focuses on keeping schedules, meetings, travel arrangements, and stakeholder coordination running smoothly.

Core duties

• Plan and manage the Principal’s calendar together with relevant stakeholders so that meetings and appointments transition seamlessly.
• Arrange the security clearance process for invited guests, including media representatives and other visitors attending MinLaw on the Principal’s invitation.
• Find suitable venues and coordinate availability for meetings and forums.
• Prepare materials required for meetings.
• Support officers who staff the Principal during overseas official trips by coordinating travel logistics and drafting administrative correspondence.

What the role requires

• Experience supporting C-suite leaders in a corporate secretarial capacity.
• Prior exposure to public service work, particularly coordination-focused assignments.
• Strong analytical ability.
• Well-developed interpersonal and organisational skills.
• Comfort handling multiple priorities and working under pressure.
• Clear and effective communication skills.

Key competencies

• Administrative management: providing practical administrative services and solutions that help the organisation run effectively.
• Secretariat support: carrying out secretarial responsibilities and assisting key stakeholders with related matters.
• Document management: supporting the preparation and handling of documents such as registry records and annual reports.

Selection note

Candidates who are shortlisted will be contacted for an interview. Information about deployment will be provided during the interview process.