Project Coordinator

Role summary

This position supports the Program Director and Project Managers in driving project delivery across complex, multi-stakeholder settings common in the Middle East. The work may involve enterprise software rollouts across multiple business lines.

The Project Coordinator serves as the main coordination hub for the program or project team, helping keep activities aligned, progress visible, and communication clear among all stakeholders. The role is centered on planning support, progress tracking, reporting, and governance so that delivery stays within scope, timeline, and quality targets.

To succeed, you need to be flexible, culturally aware, and comfortable working in fast-moving environments with many stakeholders, tight deadlines, and high standards for responsiveness and execution.

Key responsibilities

• Support the Program Director and Project Managers with the daily coordination of project work.
• Liaise with Presales, Sales, Finance, and other cross-functional teams to keep everyone aligned and moving forward.
• Help monitor project scope, timelines, and budget against the approved plan.
• Track and roll up project status, including risks, issues, action items, and scope adjustments.
• Facilitate stakeholder communication by sharing information that is timely, structured, and easy to act on.
• Build and update weekly and monthly reports, dashboards, and presentation materials.
• Keep project documents and records accurate and current in the required tools and systems.
• Assist with meeting planning and coordination, including agendas, minutes, and follow-up actions.
• Help coordinate on-site work when needed, including interactions with client teams and contractors.
• Support the management of risks and issues, including tracking, follow-up, and escalation where appropriate.
• Provide support to senior project managers on larger or more complex initiatives and programs.
• Contribute ideas for process improvements and better ways of working.
• Help deliver a strong customer experience through reliable coordination and follow-through.
• Carry out all work with professionalism and high ethical standards.

Education and qualifications

A background in Engineering, Business, or IT is considered a strong base for this kind of project management support role. Professional certifications such as PMP, PRINCE2, CAPM, or IPMA are also recognized as evidence of structured project management knowledge and practice.

About the employer

Octave develops mission-critical software that helps organizations make better decisions across the full asset lifecycle: Design, Build, Operate, and Protect. Its solutions are built for environments where performance, safety, reliability, and incident response are essential.

The company turns complex operational data into practical insight, connecting expertise, real-world conditions, and enterprise-scale intelligence to improve resilience and performance where it matters most.

Octave employs more than 7,000 people across 45 countries.

Workplace details

Location: Abu Dhabi, United Arab Emirates

Workplace type: Hybrid

Req ID: 2939

Additional information

The company emphasizes trust, inclusion, and respect as core parts of its culture. It describes its approach as moving forward with confidence, supporting people with the resources they need to grow, and creating an environment where different perspectives are welcomed and equal opportunity is valued.

The workplace is described as inclusive and non-discriminatory, with a commitment to fairness, equal opportunity, and a supportive environment where employees can speak openly and bring their full selves to work.