Project Document Controller

About SJ Group

SJ is a global urban and infrastructure consultancy with more than 75 years of project delivery experience. Through SJ and its member companies, the organisation combines worldwide expertise with local delivery to help create spaces that serve present needs while supporting future generations. Its network includes around 16,000 client-focused specialists working from over 120 offices across more than 40 countries.

Role Overview

The Project Document Controller will report to the Project Lead and take responsibility for setting up, administering, and maintaining the project document management system. This role is central to ensuring that project files and records move efficiently, remain properly controlled, and can be accessed or archived as needed. The position is based in a secure environment where discretion and confidentiality are essential.

Key Responsibilities

• Handle the movement of project documents between the client and internal users while following strict security protocols.
• Set up and manage the file control and archiving structure in accordance with recognised information management standards.
• Assist system users so they understand the relevant system functions and workflow requirements.
• Maintain both digital and physical document archives, ensuring records management practices comply with policies, legal obligations, and good governance.
• Process requests for document retrieval in a timely and accurate manner.
• Carry out regular audits to confirm that document control procedures are being followed.
• Coordinate and liaise with management and project stakeholders as required.
• Prepare monthly document analytics reports based on agreed KPIs, with attention to quality and performance.
• Support the preparation of monthly project reports.
• Provide technical administrative assistance to the project team.

Candidate Requirements

• A diploma in Engineering or a technology-related discipline.
• At least 3 years of experience in document control.
• Experience handling large and complex projects will be considered an advantage.
• Strong working knowledge of Excel, Word, SharePoint, and PowerPoint.
• Highly organised and methodical in approach.
• Good communication and coordination abilities.
• Familiarity with tools such as Aconex, Fulcrum, or ProjectWise will be an added benefit.

Work Environment

The role requires working in a secure setting where confidentiality is a major priority.

Company Culture

SJ describes its culture as one that values talent, dedication, teamwork, and a positive workplace, with a collaborative approach to solving problems and creating impact.