Accounts Payable Representative

Role Overview

This position sits within the Corporate Finance team and reports to the Accounts Payable Supervisor. The role is centered on supporting accounts payable operations, especially payment execution, banking and cash management, travel and entertainment expense review, and compliance-related tasks. Over time, you will also be trained across the broader accounts payable workflow so the team can stay flexible and covered as business needs change.

The ideal candidate is detail-oriented, communicates clearly, follows up effectively, and can solve problems in a fast-paced setting. This is a strong fit for someone who wants to deepen AP expertise, help improve processes, and build a long-term career while still enjoying a healthy work-life balance.

This is a full-time remote opportunity based in the United States.

Accounts Payable and Payment Processing

• Review incoming invoices for completeness, correctness, and proper approval before processing.
• Keep track of AP aging, monitor outstanding items, follow up on invoices awaiting approval, and resolve aged balances quickly.
• Run payment cycles and help ensure payment schedules are met on time.
• Monitor on-time payment metrics and coordinate with relevant teams to keep payments current.
• Handle vendor questions, payment status checks, and follow-up communication.
• Support month-end close by preparing AP reports, reconciling open items, and completing payment-related tasks within deadlines.
• Assist with annual 1099 reporting and filing by reviewing data, validating vendor information, and organizing supporting documentation.

Vendor and Master Data Management

• Work with Procurement to maintain vendor master records and communicate any requested changes.
• Coordinate with vendors and internal partners to resolve invoice mismatches and related variances.
• Partner with internal teams to close out PO, invoice, and payment exceptions.

Banking and Cash Management

• Monitor banking activity to make sure payments are not stopped by debit filters.
• Prepare daily cash forecasts and collaborate with Treasury as needed.

Travel and Entertainment

• Support review and approval of T&E expenses in Concur.
• Ensure employees submit expenses within 30 days of the charge date.

Compliance and Process Improvement

• Follow company policies, accounting rules, SOX controls, and audit expectations.
• Provide records and support for internal and external audits.
• Contribute to ongoing improvements in AP and payment processes.

Required Background

• Associate degree or certification in Accounting, Finance, or a related discipline.
• At least 2 years of full-cycle accounts payable experience.
• Experience using Oracle or a comparable accounting platform.
• Strong Excel skills, including VLOOKUP/XLOOKUP, PivotTables, filters, and basic formulas such as SUMIF, COUNTIF, and IF.
• Working knowledge of 2-way and 3-way matching, along with invoice reconciliation.
• Ability to review AP data, spot inconsistencies, support reconciliations, assist with payment runs, and respond to audit requests.
• High accuracy and careful attention to detail.
• Clear communication and sound problem-solving ability.
• Comfort meeting deadlines consistently.
• Ability to shift priorities and support multiple AP functions as needs evolve.
• International payment experience is considered an advantage.

Benefits and Compensation

• Medical, vision, and dental coverage available from the first day of employment.
• 15 days of PTO, with accrual starting on the hire date and increasing after 2+ years of tenure.
• 12 paid holidays plus one floating holiday.
• Up to 14 weeks of parental leave.
• Monthly wellness subsidy.
• Work-from-home reimbursement.
• Flexible spending account.
• 401(k) retirement savings plan.
• Employee stock purchase plan.
• Annual compensation range of $47,000 to $79,000, with possible bonus and benefits.

Additional Information

The employer is committed to diversity, equity, and inclusion and welcomes applicants from varied backgrounds and perspectives. Employment decisions are made without regard to race, color, religion, sex, national origin, ancestry, age, genetic information, sexual orientation, gender identity, marital or family status, veteran status, medical condition, or disability.

Salary may vary depending on factors such as location and experience.

Qualified candidates with arrest or conviction records will be considered in line with applicable law. Where required, any criminal background check will occur only after a conditional offer has been made, and results will be reviewed individually based on the role’s duties and requirements.

Reasonable accommodations are available for candidates with disabilities during the hiring process. Assistance can be requested by email or by phone.

Agency resumes are not accepted, and unsolicited resumes forwarded to recruiting contacts or employees will not be eligible for referral fees.

Applicant privacy notice applies.