Accounts Payable Specialist

Role overview

This is a permanent Accounts Payable Specialist position with Mitie in Dublin, County Dublin, Ireland. The role sits within a facilities management business that delivers integrated, bundled, or standalone services across Ireland, Europe, and the UK. Mitie’s service portfolio covers technical services, energy and building services, cleaning, security, front-of-house support, and consultancy.

The company works with both private and public sector clients and has received multiple industry and wellbeing recognitions, including awards at the 2022 Facilities Management Awards, the IBEC KeepWell Mark in 2021, 2023, and 2025, and a place among Ireland’s Top 100 Employers for Wellbeing for two consecutive years. Mitie also highlights its diverse workforce and its focus on reward, recognition, learning, and development. Its guiding principle is to deliver exceptional service every day.

Accounts payable duties

• Handle supplier invoices with accuracy and ensure they are processed promptly.
• Cross-check purchase orders, invoices, and goods received documentation.
• Set up and run weekly and monthly payment cycles.
• Review supplier statements, investigate mismatches, and fix invoice issues.
• Keep vendor data up to date and deal with supplier queries professionally.
• Support month-end activities, including accruals and balance sheet reconciliations.
• Work in line with company procedures and financial controls.

Payroll duties

• Support the preparation and processing of weekly and/or monthly payroll.
• Make sure payroll is completed accurately and within deadlines.
• Maintain payroll records for new joiners, leavers, and contract changes.
• Process statutory payments, pension contributions, and payroll deductions.
• Help ensure compliance with Irish payroll laws, Revenue reporting, and PAYE Modernisation requirements.
• Work with HR on payroll updates and employee payroll questions.

Candidate profile

The ideal candidate should bring 2 to 3 years of experience in an accounts payable position, along with prior payroll processing or payroll administration experience in Ireland. A strong working knowledge of Irish payroll legislation, Revenue reporting, PAYE, PRSI, USC, pensions, and statutory leave pay is required. Experience with accounting and payroll systems, strong Microsoft Excel skills, excellent attention to detail, strong organisation, and the ability to manage several deadlines in a busy environment are all important. Good communication and interpersonal skills are also expected.

Benefits

• 22 days of annual leave, plus the option to buy up to 5 additional days each year.
• Free virtual GP access.
• Employee Assistance Programme support.
• Mi Recognition rewards ranging from €25 to €250.
• Talent Referral Scheme with rewards from €100 to €3000 for successful referrals.
• Mi Deals discounts at major high street retailers.
• Bike2Work Scheme.
• Tax Saver Scheme.
• Access to learning and development resources, including 200 courses on the company’s platform.

Additional information

This job summary is intended to provide a general understanding of the role and the scope of duties. It does not list every task that may arise. Responsibilities and specific objectives will be agreed with the employee through the appraisal process and may be updated as needed during employment. Mitie is an equal opportunity employer.