Administrative Assistant

About Huda Beauty

Huda Beauty was founded in 2013 by award-winning beauty entrepreneur Huda Kattan. The brand is driven by a mission to help reshape the beauty industry by putting creative power back into people’s hands so they can define beauty for themselves. The company emphasizes business excellence, purpose-led growth, and a culture rooted in kindness.

Role overview

This position is for a highly organized and adaptable Administrative Assistant who will work closely with the CEOs and their current Executive Assistant. The role is designed to provide extra day-to-day support across scheduling, administration, projects, and occasional assistance at campaign shoots or events to help everything run smoothly.

Key duties

• Partner with the executive leadership team to help manage their daily workflow.
• Keep calendars organized and up to date.
• Handle general administrative work such as documents, files, and email coordination.
• Assist with travel planning and booking arrangements.
• Liaise with other team members to keep tasks moving.
• Support the CEOs with a range of ad hoc requests.
• Help coordinate and organize ongoing projects.
• Prepare meeting agendas in advance.
• Protect and manage confidential and sensitive information appropriately.
• Record meeting minutes.
• Research and source beauty products as needed.
• Stay flexible, proactive, and effective in a fast-moving environment.

Requirements

• Strong verbal and written communication abilities.
• Sharp attention to detail.
• Previous experience providing administrative support.
• Positive, energetic, and collaborative team mindset.
• Proficiency in Microsoft Office tools such as Excel, Word, and PowerPoint, as well as Adobe.
• Excellent planning, organization, and time management skills.

Benefits

• Monthly Self Love Days, subject to company discretion.
• Premium medical, dental, and vision coverage for the employee and dependents.
• Monthly coaching sessions with an internal Success Coach.
• Discounts on Huda Beauty products for employees.
• Quarterly product gifts.

Equal opportunity and accommodations

Huda Beauty maintains a workplace that values diversity, inclusion, and equal opportunity. Hiring decisions are made without regard to race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. Reasonable accommodations can be requested during the application or interview process.