Administrative Assistant

Role Overview

This is a contract Administrative Assistant position based in Boston, Massachusetts, with an address of 290 Congress St, Boston, MA 02210. The assignment runs for 7 months and may transition into a full-time role. The position is primarily on-site, with four days each week spent in the office.

The role supports senior leaders by keeping priorities organized, communications moving, and day-to-day logistics running efficiently. It also serves as a coordination hub across teams and time zones, helping the business stay responsive, professional, and well organized.

Key Responsibilities

• Act as the main administrative support contact for executive leadership, delivering proactive, attentive assistance.
• Handle demanding calendars and meeting arrangements, reserve conference rooms, and prepare agendas, materials, and presentations that help drive effective decisions.
• Arrange domestic and international travel, manage expenses and invoice processing, and follow up on requests to make sure everything is completed accurately and on schedule.
• Work closely with partners across global locations while maintaining professionalism, good judgment, discretion, and a strong service orientation.

Required Qualifications

• At least 5 years of administrative experience supporting senior or executive-level leaders.
• Strong working knowledge of Microsoft 365, including Word, Excel, PowerPoint, Outlook, and Teams.
• Ability to juggle multiple priorities, adapt quickly, and independently coordinate work for more than one stakeholder.
• Strong judgment and confidentiality when dealing with sensitive information, along with the ability to anticipate needs and identify risks early.
• Background in coordinating complex travel, including multi-leg itineraries, different time zones, and last-minute changes.
• Comfort working in a fast-moving setting and staying calm, practical, and solution-focused under pressure.
• Excellent interpersonal skills and a professional approach when working with diverse teams, roles, and locations.
• Strong written and verbal communication skills.
• High attention to detail, with an emphasis on accuracy, follow-through, and improving processes over time.

Preferred Qualifications

• A bachelor’s degree or associate degree is preferred, or equivalent professional experience.
• Experience with administrative systems such as Ariba Buyer, Axiom, and Concur is an advantage.

Why This Role Stands Out

• Direct exposure to executive leadership with a visible impact on daily business operations.
• A varied workload spanning scheduling, communications, events, and operational coordination, so the work stays dynamic.
• Ongoing collaboration with colleagues across global locations and time zones.
• The chance to create scalable processes and become a trusted go-to support partner.

Equal Opportunity Statement

The employer is committed to equal employment opportunity and does not discriminate on the basis of minority status, gender, disability, religion, LGBTQI identity, age, or veteran status.