Administrative Assistant

About the Company

Voleon is a finance-focused technology firm that uses advanced artificial intelligence and machine learning to solve real-world investment management challenges. Over almost 20 years, the company has operated at the forefront of AI/ML in finance and has grown into a multibillion-dollar asset manager with ambitious plans ahead.

You would be joining a diverse group of colleagues that includes leading AI researchers, experienced finance and technology professionals, and people with backgrounds ranging from concert music and opera to humanitarian aid, sports journalism, and BMX racing. The culture emphasizes collaboration and shared success.

The company also offers a strong compensation and benefits package, expert-led technology talks, a modern office environment, daily catered lunches, and other employee perks.

Role Overview

As an Administrative Assistant, you will deliver high-value support to senior leaders in the Research & Engineering organization. In this position, you may support as many as four senior executives, helping them stay focused on strategic work by keeping daily operations organized and efficient.

What You’ll Do

• Act as a reliable administrative partner for senior executives and be a key point of contact for their day-to-day needs
• Own complex scheduling, meeting coordination, and communications while anticipating needs and resolving calendar conflicts
• Arrange domestic and international travel and manage related expense submissions
• Organize and support in-person and virtual meetings and events, including logistics, materials, room setup, guest coordination, and catering
• Assist with light project coordination by monitoring action items, follow-ups, and status updates, while working closely with Executive Support teammates to ensure consistent leadership support
• Look for ways to improve administrative workflows and make the team more efficient
• Handle sensitive and non-routine information with a high level of professionalism and discretion
• Respond promptly to requests from colleagues, clients, and vendors
• Provide additional help with project coordination, research, and IT-related tasks as needed

Requirements

• At least 3 years of administrative support experience; prior exposure to technology leaders is preferred
• History of supporting several senior executives across both in-person and remote settings
• Excellent organization and the ability to juggle multiple priorities, deadlines, and tasks with strong accuracy
• Strong written and verbal communication skills with a polished, professional, and courteous approach
• Careful attention to detail and accuracy in all work
• Ability to work independently, prioritize effectively, and adjust to shifting needs
• Comfort operating in a fast-moving environment with changing priorities, urgency, and flexibility
• Strong working knowledge of MS Outlook, Word, Excel, and PowerPoint; familiarity with Atlassian and Agile tools such as Jira, Confluence, and Smartsheet is a plus
• Experience using GenAI tools and technologies is an added advantage
• Willingness to work onsite Tuesday through Thursday, with flexibility for additional onsite days when required
• Authorization to work in the United States is required
• Bachelor’s degree is preferred but not mandatory

Compensation

The expected pay range for this role is $70,000 to $80,000 per year.

Referral Program

The company’s “Friends of Voleon” referral program offers a potential $7,500 reward if a referred candidate is hired and employed by The Voleon Group, subject to the program’s eligibility rules, terms, and conditions.

Equal Opportunity Statement

The Voleon Group is an equal opportunity employer. Hiring decisions are made without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation, gender identity, genetic information, veteran status, citizenship, or any other category protected by applicable local, state, or federal law.