Buying Coordinator

About the role

PriceSmart is seeking a Buying Coordinator to support the Buying Other Business team. This position focuses on keeping product samples organized, tracking sales performance, helping manage vendors, and maintaining the records needed for effective assortment planning, product selection, and pricing decisions. The role also plays a key part in cross-team communication and in coordinating promotional activities and trade shows on time.

What you will do

• Arrange and manage product samples ahead of SKU selection and line review meetings.
• Build SKU reports that help buyers develop practical and efficient assortment plans.
• Keep product-quality records accurate and current to support quality management work.
• Collect, organize, and update vendor and item information so internal systems always reflect the latest data.
• Stay in regular contact with vendors to obtain updates and maintain data accuracy.
• Check that products and packaging align with agreed specifications and quality requirements through documentation and follow-up.
• Support trade show preparation by setting agendas and coordinating with vendors.
• Collect product samples and item details after trade shows to aid buying decisions.
• Track sell-through, merchandise timing, and SKU performance to support markdown and pricing planning.
• Compile data and reports that help manage pricing and margins.
• Work closely with Buying, Logistics, Trade Compliance, and Operations teams to keep information flowing smoothly.
• Respond quickly to internal information requests and keep documentation organized and accurate.
• Collect and organize vendor promotional contracts.
• Help coordinate promotional events with the buying and vendor promotions teams.
• Prepare detailed sell-through reports covering inventory, sales, and margin results.
• Provide reporting support on inventory, pricing, and promotions for the buying team.

What we are looking for

• 1 to 3 years of experience in retail, buying coordination, or document management.
• Strong organization and multitasking skills.
• High attention to detail and a strong focus on accuracy.
• Comfort using MS Office tools such as Excel, Word, and PowerPoint, along with data entry systems.
• Clear written and verbal communication skills.
• Ability to collaborate across departments and manage multiple priorities at once.
• Exposure to retail buying processes and vendor relationships is an advantage.
• Self-driven, able to work with limited supervision, and calm when priorities shift unexpectedly.
• Energetic, adaptable, and comfortable working hard in a fast-moving environment.

Core competencies

• Organizing samples, reports, and records to keep buying operations running smoothly.
• Monitoring item performance, vendor data, and promotional activity.
• Supporting buyers and maintaining effective cross-functional communication.
• Keeping product quality, pricing, and vendor information accurate and up to date.

Benefits and perks

PriceSmart offers a competitive package that includes medical, dental, and vision coverage, an Employee Assistance Program, education assistance, 401K contributions, life insurance, LTD, a PriceSmart Membership Card, pet insurance, Calm Meditation App access, BenefitsHub employee discounts, fun company events, employee recognition, and a supportive environment with opportunities to learn and grow. Additional benefits may also be available.

About PriceSmart

PriceSmart’s mission is to improve the lives and businesses of its members, employees, and communities by delivering quality goods and services ethically at the lowest possible prices. The company values a strong organizational culture and believes in growing responsibly, being profitable, and making a positive impact. Team members can expect company events, long-service celebrations, volunteering, learning opportunities, and a collaborative culture across its 13 countries.

Equal opportunity commitment

PriceSmart is committed to fair employment practices and welcomes applicants from all backgrounds. Hiring decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, age, disability, veteran status, or any other category protected by law.

Additional information

This summary reflects the general nature and level of work involved in the position. It is not intended to list every duty, responsibility, or qualification that may be required. A fuller job description may be shared during the hiring process.