Executive Assistant

About the Company

Rithum operates as a commerce network that helps brands, suppliers, and retailers work together more effectively to create smooth e-commerce experiences. Its platform is designed to support growth, improve operations across channels, expand product offerings, and strengthen margins.

More than 40,000 businesses rely on Rithum across hundreds of channels, supporting over $50 billion in annual gross merchandise value. Through commerce, marketing, and delivery tools, the company helps customers build better shopping journeys from discovery to purchase.

Role Overview

Rithum is hiring an Executive Assistant to provide senior-level administrative and operational support to executive leaders. The role acts as a dependable partner, helping leaders stay effective through calendar coordination, meeting planning, travel arrangements, communication support, and collaboration across teams. Success in this position requires discretion, sound judgment, strong attention to detail, and the ability to juggle several priorities in a fast-moving, growth-oriented environment.

Key Responsibilities

• Coordinate demanding executive calendars across multiple time zones while balancing priorities, conflicts, and shifting business needs.
• Set up internal and external meetings, leadership reviews, team gatherings, and other business events.
• Plan domestic and international travel, including flights, lodging, local transport, itineraries, and related expense support.
• Organize agendas, presentations, meeting materials, and action items before and after meetings.
• Assist executive leaders with daily operational needs so work moves smoothly and efficiently.
• Monitor deliverables, deadlines, and follow-up tasks to keep stakeholders aligned and accountable.
• Maintain orderly records, documentation, and filing systems.
• Manage sensitive and confidential information with professionalism and care.
• Act as a liaison for executive leaders with internal teams and outside contacts.
• Write, review, and refine correspondence, reports, presentations, and other business documents.
• Develop effective working relationships across functions to support collaboration and execution.
• Use judgment to prioritize requests, resolve calendar issues, and escalate concerns when necessary.
• Help plan executive meetings, offsites, and cross-functional events.
• Use productivity and AI-enabled tools to improve organization, communication, and administrative efficiency.

Requirements

• At least 4 years of experience supporting senior leaders or executives in a complex, fast-paced business setting.
• Excellent organization, prioritization, and time management abilities, with a strong eye for detail.
• Proven ability to manage confidential information carefully and professionally.
• Strong written and verbal communication skills.
• Ability to work independently, adapt quickly, and handle multiple priorities at once.
• Hands-on experience with executive calendars, travel coordination, meetings, and business communications.
• Comfort using collaboration and productivity tools such as Google Workspace, Microsoft Office Suite, Slack, and similar applications.
• Experience using AI tools such as ChatGPT, Copilot, Claude, or similar platforms to improve drafting, analysis, prompting, and documentation.
• Preferred: background supporting leaders in SaaS, technology, or other high-growth companies.
• Preferred: experience coordinating executive meetings, offsites, or cross-functional initiatives.
• Bachelor’s degree preferred, or an equivalent mix of education and relevant experience.

Additional Information

This position requires travel up to 10%.

The role description notes that duties may evolve over time and that responsibilities can change with or without notice.

Rithum describes its workplace as collaborative, inclusive, and supportive, with transparent leadership and resources that encourage work-life balance.

Team members can expect remote-first work conditions, generous time off, wellness days, competitive compensation, and total rewards benefits.

Compensation and Benefits

The expected base salary range for this position is USD 80,000 to 140,000 per year. Final pay may vary based on location, skills, and relevant experience.

This role also includes a discretionary bonus equal to 10% of annual base salary, along with a comprehensive benefits package and, where applicable, sales incentives.

Benefits include medical, dental, and vision coverage with company HSA contributions starting on day one; a 6% 401(k) match; 20 days of paid time off, 9 company holidays, 2 floating holidays, 7 paid sick days, 2 wellness days, and 1 paid volunteer day, with PTO increasing to 22 days after 3 years and 25 days after 5 years; 12 weeks of primary caregiver leave and 4 weeks of secondary caregiver leave; accident, critical illness, and hospital indemnity insurance; pet insurance; legal assistance and identity theft insurance; life insurance equal to 2x salary; access to the Calm app and an employee assistance program; a USD 65 monthly remote internet stipend; culture and team-building activities; tuition assistance; career development opportunities; and charitable contribution matching up to USD 250 per year.

Equal Opportunity and Accommodation

Rithum states that it is an equal opportunity employer and makes hiring decisions based on qualifications, merit, and business need, without discrimination on protected characteristics.

The company also offers reasonable accommodations for qualified applicants who need support during the interview or application process due to a medical condition.