Executive Assistant - A4

About the role

This position is for a proactive and highly organized Executive Assistant who can support senior leadership with a mix of administrative, coordination, and operational tasks. The role calls for someone who can handle multiple priorities smoothly, communicate clearly, and stay effective in a fast-paced setting.

What you will do

• Organize executive calendars, set up meetings and appointments, and manage travel plans.
• Handle leadership emails, correspondence, and follow-ups.
• Maintain distribution lists and contact records.
• Draft agendas, presentations, reports, and other meeting documents.
• Arrange internal and external meetings and ensure smooth communication.
• Prepare and share meeting minutes with clear action points.
• Support transcription and documentation tasks.
• Assist with business operations, coordination across teams, and reporting needs.
• Create dashboards, MIS reports, and presentations using Excel and PowerPoint.
• Support ad-hoc reporting and basic business analysis.
• Work with internal teams such as HR, IT, Finance, and Operations, along with external stakeholders.
• Build effective working relationships to keep communication and execution on track.
• Keep documentation and records well organized in SharePoint or similar tools.
• Maintain data accuracy and version control.
• Support project coordination and basic PMO-related tasks.
• Coordinate events, leadership meetings, and team activities.
• Manage travel bookings, itineraries, and expense tracking.
• Carry out business research and summarize useful insights.
• Assist with procurement and administrative workflows.
• Handle confidential information with a high level of discretion.

What we are looking for

• Prior experience as an Executive Assistant, PMO support professional, or in a similar role.
• Strong command of MS Office tools, especially Excel, PowerPoint, and Word.
• Practical familiarity with SharePoint or other document management systems.
• Very good communication, presentation, and interpersonal abilities.
• Strong planning, organization, and time-management skills.
• Ability to handle several tasks and prioritize work under tight deadlines.
• Strong focus on accuracy and attention to detail.
• Good analytical thinking and problem-solving skills.
• Comfortable managing multiple stakeholders and conflicting priorities.
• Professional maturity, emotional intelligence, and a self-driven approach.
• Exposure to project coordination or PMO work is preferred.
• Experience in a global or cross-functional environment is an added advantage.
• Project management certification is optional.

About the employer

The organization offers career growth opportunities, internal mobility, personalized career guidance, wellness benefits, learning access through a large digital platform, and a workplace culture that values inclusion and individuality. Employees may also participate in internal community activities and sports events. The company works on technology-led transformation programs across strategy, engineering, design, and business operations, serving clients worldwide.

Additional information

This role is based in Kolkata, West Bengal, India and is a full-time onsite position. No stipend or salary figure was provided in the source.