Executive Assistant

About the RoleThis position is for a Technology Engineering Executive Assistant based in Bengaluru. The role supports leaders in the India site and reports to the VP of Engineering. It suits someone who is highly organized, proactive, comfortable working across functions, and able to keep pace in a fast-moving environment.The company is focused on helping secure identities across both AI and human users by providing trusted infrastructure for organizations. The team operates with urgency, ownership, and a strong focus on execution. This opportunity offers meaningful work within a rapidly growing organization.Key ResponsibilitiesRun and coordinate several demanding calendars with precision.Arrange travel for international trips and related logistics.Plan team gatherings, social events, offsites, and similar activities.Partner closely with headquarters engineering and administrative teams.Handle expense submissions and related administrative processes.Build and maintain strong relationships with customers, prospects, team members, and other contacts.Coordinate logistics for visitors coming from India and abroad.Own and drive projects that support the Engineering team and the local site.Required Experience and QualificationsAt least 5 years of experience assisting vice presidents in an engineering environment.Comfortable communicating professionally with customers, prospects, and internal stakeholders.Demonstrated ability to complete projects on schedule, within the planned scope, and within budget.Strong working knowledge of GSuite, Box, WorkDay, and Slack.Hands-on experience with scheduling and collaboration platforms used on the web.Experience coordinating complex calendars and logistics across multiple global time zones.Excellent time management and strong attention to detail.Ability to learn new systems quickly and use technology to improve efficiency.High level of discretion and the ability to keep business matters confidential.Strong written and verbal communication skills.Positive, energetic approach in a high-paced setting.Sound judgment and the ability to make decisions independently when needed.Collaborative mindset and ability to work well with different personality types.Skilled at managing several assignments at once and setting priorities effectively.Experience organizing company events and controlling costs.Ability to create and sustain vendor partnerships.Additional InformationThe role is onsite in Bengaluru, Karnataka, India. The organization values inclusion and equal opportunity, and qualified candidates are considered without discrimination based on protected characteristics. Applicants needing accommodation during the application, interview, or onboarding process can request support through the company’s accommodation process.Workplace and CultureThe company emphasizes employee well-being, social impact, and talent development with a strong sense of connection and community. New hires begin with an in-person onboarding experience designed to help them integrate quickly and make an early impact.Legal and Privacy NoticeThe employer notes that automated tools may be used in parts of the hiring process, including for applicants in New York City where local disclosure rules apply. The company also states that it follows applicable data privacy and security requirements and refers candidates to its personnel and job candidate privacy notice.