Executive Assistant

About the Company

Emerging Travel Group is a worldwide travel technology business that has served more than 220 source markets since 2010. The company builds modern online booking solutions for a wide range of customers, including leisure travelers, travel agencies, and businesses arranging trips. Its products also help accommodation providers present their properties effectively, increasing visibility and reach.

The organization’s purpose is to build, distribute, and run travel products that are easier to use and more accessible. It focuses on continuous innovation in a complex industry to make travel simpler for consumers, more beneficial for professionals, and broadly available for everyone.

Role Overview

As an Executive Assistant, you will support schedule management, meeting coordination, and a broad range of administrative and personal tasks for the executive and the team. This is a full-time remote role open to candidates living in the Mediterranean and CIS regions.

Administrative Support and Team Coordination

• Handle team and department coordination tasks, accounting for most of the role’s working time.
• Prepare and organize quarterly demo sessions, including coordinating presentations and Loom videos from all contributors.
• Support Top Company Objective planning by collecting, structuring, and organizing data for strategy sessions and assisting during meetings.
• Arrange corporate meetings, team-building activities, and engagement-focused events.
• Suggest and launch creative activities that strengthen remote communication and team involvement, such as online games and Slack-based interactions.
• Help organize celebrations and personal occasions, including collecting contributions for colleague gifts and sourcing gifts, flowers, and festive items.
• Coordinate executive and team travel, including trip requests, visa preparation, itinerary planning, and budget tracking.
• Register team members and the executive for exhibitions and industry events.
• Research economical travel options and book flights, accommodation, and related arrangements.
• Plan meetings before exhibitions and events by using scheduling tools, sending invitations, and coordinating with internal stakeholders and external contacts.
• Draft and send follow-up emails after meetings, ensuring accurate and professional communication based on discussions.
• Support internal communication workflows by working in Asana, updating the knowledge base in Confluence, and helping manage Slack channels.
• Assist with presentation creation and formatting, including gathering inputs, structuring content, designing slides to match company style, and preparing materials for meetings, reports, and strategic sessions.
• Organize meetings on request, including selecting suitable time slots, coordinating participants, and ensuring logistics and materials are in place.
• Set up video conferences and handle the technical arrangements for online meetings.

Personal Support for the Executive

• Manage personal appointments such as restaurant bookings, doctor visits, and veterinarian consultations.
• Plan and book personal and business travel, including tickets, hotels, car rentals, excursions, and itineraries.
• Handle flight check-ins and resolve travel-related issues when needed.
• Prepare visas and other travel documents, including business trip requests for the executive.
• Assist with travel documentation for the executive’s pet.
• Purchase personal items such as electronics, phones, and household products.
• Arrange sports bookings like tennis and padel courts.
• Organize leisure and cultural activities such as event tickets, museum visits, and excursions.
• Coordinate external service providers, including movers, cleaning vendors, and repair services.
• Support household logistics and other personal errands requested by the executive.

Requirements

• At least 3 years of experience in executive support, operations coordination, or a similar position.
• Strong planning, organization, and analytical abilities.
• Prior experience working with senior leaders and cross-functional teams.
• Advanced Microsoft Office capability, especially in Excel for data handling, trackers, and dashboards, and PowerPoint for executive-level presentations.
• Familiarity with task management platforms such as Asana, Notion, Monday, or similar tools.
• Comfortable handling data, dashboards, and reporting tasks.
• Advanced English proficiency; additional languages are considered an advantage.

Benefits

• Flexible work scheduling and the option to work remotely.
• A positive, ambitious team environment focused on collaboration and growth.
• Internal learning and onboarding programs, including support for soft skills and leadership development.
• Partial reimbursement for external courses and conferences.
• Access to a corporate English school with group classes, one-on-one lessons, and speaking clubs with colleagues worldwide.
• Special corporate rates for hotels and travel-related services.
• MyTime Day Off, which provides one additional paid day off without any reduction in compensation.

Additional Information

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