Executive Assistant

Role overview

Sanofi is hiring an Executive Assistant to support the Head of Digital R&D Data AI Products and Platforms in Toronto, Ontario. This role sits within the Digital R&D, Data & AI Products and Platforms department and plays an important part in keeping executive operations organized, communications flowing smoothly, and team coordination running efficiently.

The team is focused on building and delivering data and AI solutions for R&D use cases, helping expand data access across R&D and enabling AI/ML, advanced analytics, and operational analytics at scale. The broader organization is driving a major digital transformation to accelerate research, manufacturing, and commercial performance so that better medicines and vaccines can reach patients faster.

What you will handle

• Run complex calendars and coordinate meetings across several time zones with internal and external partners.
• Arrange domestic and international travel, including conference, workshop, and site-visit logistics.
• Process and reconcile invoices and expense claims accurately and on time, and support procurement needs when required.
• Keep digital records and shared files well organized, accessible, and secure.
• Manage sensitive documentation carefully and maintain strict confidentiality.
• Prepare meeting packs, capture minutes, and track follow-up actions.
• Support the department through event planning, workshops, off-sites, leadership meetings, and related logistics.
• Maintain mailing lists, org charts, and shared team resources.
• Assist with onboarding activities for new hires when needed.
• Track action items arising from leadership and team discussions.
• Draft, edit, and send internal messages on behalf of leadership.
• Route information efficiently and respond to inquiries in a timely manner.
• Coordinate presentations, reports, and briefing materials for internal and external communication needs.
• Help prepare and consolidate content for governance meetings, leadership reviews, and cross-functional initiatives.
• Work with other Executive Assistants across the organization to stay aligned and share effective practices.

What the role asks for

• Previous experience in an Administrative Assistant, Executive Assistant, or comparable support role.
• At least 3 years of experience in administrative support, ideally assisting senior leaders in pharmaceutical, biotech, or healthcare settings.
• A Bachelor’s degree is preferred.
• Strong planning skills with the ability to juggle multiple priorities and meet deadlines.
• Clear written and verbal communication abilities.
• Advanced knowledge of Microsoft Office tools, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint, plus Zoom.
• Hands-on experience with travel booking and expense platforms such as Concur.
• A high level of professionalism, discretion, and confidentiality.
• Comfort working independently and collaboratively.
• Prior exposure to supporting senior executives is an advantage.
• Competencies valued for this role include initiative, problem-solving, attention to detail, teamwork, strong communication, and a polished professional presence.

Why join Sanofi

• Be part of a supportive, forward-looking team working on science-driven impact.
• Access opportunities to grow through promotions, lateral moves, and international roles.
• Receive a rewards package designed to recognize your contribution.
• Benefit from health and wellbeing support, including quality healthcare, prevention programs, and wellness resources.

Additional information

Reference number: R2850765. Position title: Executive Assistant - Vaccines. The company follows 6 recruitment principles, including encouraging career ownership, prioritizing internal candidates, and supporting career movement across the organization.

• Employees are expected to manage their own career development.
• Non-executive opportunities are posted internally for employees.
• Internal candidates are given priority consideration.
• Managers are expected to give constructive feedback to all internal candidates who are interviewed.
• Diversity is embraced to help hire the strongest talent.
• Managers are encouraged to support career moves across the organization.

AI and privacy notice

Sanofi may use artificial intelligence and automated systems for activities such as resume screening, interview scheduling, surveys, skill matching, interview scoring, compliance-related tasks, and parts of performance evaluation. These systems may use personal information and calendar availability, but do not include monitoring data. If you have questions or concerns about your personal information, you may contact Human Resources or Canada’s Privacy Officer through the company’s data subject request process. The same process can be used to request access to, or correction of, your personal information and to submit a complaint.

Equal opportunity statement

Sanofi is committed to equal opportunity, diversity, and inclusion. Applications are welcomed from all qualified candidates. Accommodation for people with disabilities is available during the recruitment process on request.

Compensation note

Pay will be set based on demonstrated experience. Employees may also be eligible for company benefit programs, with further benefits information available from the employer.

French compensation notice

La rémunération sera déterminée en fonction de l’expérience démontrée. Les employés peuvent être admissibles aux programmes d’avantages sociaux de l’entreprise, et des renseignements supplémentaires sur les avantages sont disponibles auprès de l’employeur.