Executive Assistant

Role overview

This is a permanent Executive Assistant position within a global financial services firm located in London’s West End. The role sits in the Credit & Insurance function and supports senior leaders at Senior Managing Director, Managing Director, Principal, and Senior Associate level. The environment is described as fast-moving and high-energy, with strong benefits on offer.

Key responsibilities

• Provide day-to-day executive support to senior stakeholders.
• Keep complex calendars organised and manage meeting schedules.
• Arrange overseas travel and build detailed itineraries.
• Set up internal and external meetings, ensuring all logistics are handled.
• Track expenses and take care of general administrative tasks.
• Serve as a central contact point for internal colleagues and outside partners.
• Maintain accurate records, contacts, and related information.
• Prepare materials for meetings and assist with senior leadership activities.
• Work closely with teams across the business to keep coordination running smoothly.
• Offer proactive support in a demanding, fast-paced setting.
• Assist with ad hoc projects and team initiatives as needed.

Candidate profile

• Prior experience as an Executive Assistant supporting senior-level stakeholders.
• Proven ability to manage diaries and coordinate travel efficiently.
• Highly organised with strong attention to detail.
• Professional, self-motivated, and comfortable taking initiative.
• Excellent communication and stakeholder management abilities.
• Capable of juggling multiple priorities in a busy environment.
• Discreet, dependable, and focused on practical solutions.
• Strong working knowledge of Microsoft Office; CRM exposure is preferred.
• Experience supporting international teams would be an advantage.

Working pattern and additional details

Standard working hours are 9:00am to 5:30pm. The role is primarily office-based, with one day of work from home per week; however, flexibility is expected because the position is otherwise fully office-based. The salary is up to £70,000. The office is in the West End.