Facilities Assistant Manager

Role overview

CTRD Company for Business Services (CTRD Arabia) is a KSA-registered company (CR: 1009114532) that partners with organisations by offering advice and hands-on operational support. The business places strong emphasis on trusted relationships, accountability, humility, and delivering on commitments.

The Country Management Office (CMO) supports the people, projects, and business management of CTRD (UK & Arabia) in Saudi Arabia by providing the centralised support needed for success. Within this structure, the Deputy Country Manager (Operations) oversees the functions that support people and projects, with facilities management playing a key role.

The Facilities Assistant Manager will oversee a wide leased estate, covering site sourcing, security, refurbishment, routine upkeep, emergency repairs, and tenant handovers. The role also includes managing asset inventory, keeping stock at required levels, replacing and disposing of assets, and building a broader awareness of effective facilities practices across the organisation.

Location and working pattern

This position is based in Riyadh, with occasional travel to other areas of the Kingdom. The working schedule is 40 hours per week on a fixed-term contract of 12 months.

Key responsibilities

• Keep the accommodation and office facilities register current, covering planned preventative maintenance, corrective maintenance, condition checks, deterioration reviews, cleaning arrangements, repairs, refurbishments, temporary or new facility needs, and research or visits to potential sites against agreed requirements.
• Oversee site security by maintaining accurate access lists for all facilities, managing secure key presses and spare keys, arranging emergency access when needed, and ensuring access control systems are installed, maintained, and updated.
• Contribute to the asset register by assessing asset damage, identifying needs for new or replacement assets, raising purchase requests with Procurement, supporting lifecycle asset management, and handling asset disposal.
• Carry out move-in and move-out processes for residents in accommodation and Project Directors in offices, while coordinating with Logistics for furniture delivery, assembly, removal, and disposal, as well as with cleaning, repair, and refurbishment contractors.
• Build and manage working relationships with construction and repair contractors, supervise works, and make sure all activities are completed on time and to a high standard.
• Ensure the company’s facilities remain compliant with safety requirements and operational standards.
• Track and manage annual facilities budgets, highlight financial risks and variations, and feed into planning for future-year budgets.
• Train, guide, and support employees who use company facilities and assets so they can work safely and efficiently.

Required experience and skills

• At least 3 years of facilities management experience in Saudi Arabia.
• Strong organisational, administrative, and problem-solving ability.
• Confident communication and interpersonal skills, with the ability to work effectively across administrative and executive levels.
• Fluency in both English and Arabic, spoken and written.
• Valid driving licence.
• Advanced proficiency in Microsoft Excel and Word.
• Working knowledge of Microsoft Outlook, Teams, and PowerPoint.

Preferred qualification

• A Level 3 professional qualification in facilities management is an advantage.

Additional information

This role includes responsibility for maintaining awareness of good facilities management practices across the company, along with ensuring the safe and efficient use of facilities and assets.