Front Office Assistant

About ROBOVIS

ROBOVIS is an AI-led machine vision and robotics company that helps businesses modernize industrial workflows. The company builds tailored automation systems designed to raise product quality, improve efficiency, and deliver stronger returns on investment. Its offerings combine patented AI software, RoboPicker vision sensors, and round-the-clock support to keep processes running smoothly and reduce interruptions. Because ROBOVIS provides integrated solutions without depending on outside platforms, clients get more reliable and streamlined production. The workplace culture values quick execution, original thinking, and innovation, with teams focused on results that go beyond expectations.

Role overview

This is a full-time, on-site position for a Front Office Assistant in Wildau, Germany. The role is centered on creating a welcoming first impression for guests and ensuring the reception area is organized and professional at all times. You will be the initial contact for visitors as well as for inquiries received by phone and email, while also helping keep office operations running efficiently.

What you will do

You will manage front-desk activities and handle a range of administrative tasks that support the office and internal teams.

• Greet visitors and manage the reception area in a professional manner.
• Answer incoming calls, route them appropriately, and respond to email inquiries.
• Oversee mail handling for incoming and outgoing correspondence.
• Coordinate appointment calendars, meeting room reservations, and visitor schedules.
• Support visitor check-in, registration, and access-related procedures.
• Assist with general office administration, including document preparation, data entry, and record maintenance.
• Help organize internal meetings and events, and provide practical support where needed.
• Work closely with administrative, HR, and operations teams to keep day-to-day office activities running smoothly.

Requirements

The ideal candidate is highly professional, well organized, and comfortable managing several tasks in a busy office setting. You should have strong communication skills, a polished telephone manner, and the ability to handle visitors and inquiries with discretion and confidence.

• Strong people skills and the ability to interact respectfully with guests, clients, and coworkers.
• Experience managing phone systems, including multi-line calls, and responding to emails professionally.
• Hands-on experience with scheduling, calendar coordination, and meeting room bookings.
• Good clerical and administrative abilities such as preparing documents, entering data, and keeping records.
• Very good written and spoken English; German is a clear advantage.
• Strong attention to detail, good organization, and the ability to juggle priorities in a fast-paced environment.
• Comfort using standard office tools such as MS Office or Google Workspace, along with common office equipment.
• Prior experience in reception, front office, or administrative support, ideally in a technology or industrial environment.
• A reliable, professional, and discreet approach when dealing with confidential information.
• Vocational training or equivalent practical experience in office administration, hospitality, or a related area is preferred.

Additional information

The company description emphasizes speed, creativity, and innovation as core parts of the working culture. No salary, benefits, application deadline, or vacancy count was specified in the source material.

Working location

This position is based on-site in Wildau, Germany.