Front Office Assistant

Role Overview

Poms & Associates is looking for a highly organized Front Office Assistant to help keep daily office activity running smoothly. This part-time, temporary-to-hire position is based onsite in Calabasas, CA and focuses on front desk support, CRM record upkeep, administrative coordination, and providing backup coverage for office coordination needs. The role works under the direction of the Marketing Manager and office leadership.

Compensation & Schedule

The starting pay is $22.50 per hour. The schedule is part-time, averaging about 20 hours each week, with occasional overtime when business needs require it.

Key Duties

• Assist with event planning and coordination, including sending calendar invitations.
• Accurately enter, update, and maintain CRM information, including list cleanup, tag management, and adherence to documentation standards.
• Handle incoming calls by answering, screening, and routing them in a professional manner.
• Welcome clients, visitors, and vendors while maintaining a polished and professional reception area.
• Coordinate meeting room usage, including conference room setup and related logistics.
• Accept deliveries, manage outgoing shipments, and sort/distribute incoming mail.
• Track office supplies and support ordering and restocking as needed.
• Carry out general clerical and administrative work that supports overall office operations.
• Take on additional projects, research, and assigned tasks as needed.

What You Need

• A bachelor’s degree or enrollment in a related degree program.
• Strong accuracy, organization, and attention to detail.
• Ability to follow established procedures and workplace standards.
• A professional and welcoming approach when dealing with clients, guests, and coworkers.
• Strong communication skills and practical problem-solving ability.
• Confidence working independently and taking initiative.
• Working knowledge of Microsoft Office and Outlook.
• Reliability, punctuality, and comfort working in an onsite office setting.

About the Company

Poms & Associates provides insurance solutions for business and personal needs, with a focus on proactive risk management and informed client support. The company emphasizes expertise, preparation, and helping clients stay protected.

Additional Information

Compensation is based on multiple factors, including education and experience. Qualified candidates only will be contacted. Phone calls about application status are not accepted. The company is not currently working with agencies or third-party recruiters. Equal employment opportunity is provided to all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, or genetics, and the company follows applicable federal, state, and local nondiscrimination laws. A website is referenced in the source, but no external link is included here.