HR Analyst

Role overview

The HR Analyst role at UCLA Extension sits within a large continuing education environment that serves more than 50,000 learners each year through roughly 4,500 classes and certificate offerings. Reporting to the HR Manager, this position supports a workforce of about 300 employees and around 2,000 instructors by handling HR administration, hiring support, payroll-related actions, timekeeping, and data-driven projects.

Work arrangement

This is not a fully remote role. The successful candidate will need to be on campus at least two days each week, with the exact schedule shaped by departmental and organizational requirements.

What you will do

The position involves advising employees on personnel policies and procedures across UC, UCLA, and UCLA Extension; managing employee and payroll transactions; reviewing electronic timecards; supporting recruitment and hiring for staff and instructor roles; coordinating onboarding; and assisting with leave administration. The role also includes building and analyzing staffing data, preparing reports and visual summaries, and contributing to HR strategic initiatives and special projects.

Department context

UCLA Extension is known for professional, continuing, and personal enrichment education and serves a diverse community of domestic, international, traditional, and nontraditional students in Los Angeles and beyond.

Compensation and benefits

UCLA notes that compensation is offered within a defined pay range and that the final offer depends on budget, experience, skills, knowledge, abilities, education, licensure, certifications, and other business considerations. Benefits begin on day one, and total compensation can be estimated through the university’s benefits and compensation resources.

Qualifications

The role calls for at least two years of experience in human resources. Strong attention to detail and accuracy is essential, including comfort with calculations such as ratios, rates, and percentages when working with personnel and staffing data. Candidates should bring excellent written, verbal, and interpersonal communication skills, the ability to work independently, juggle multiple priorities, and respond to customer needs in a professional, solution-oriented manner. Comfort learning new tasks, handling routine duties, and maintaining confidentiality is also important. The job requires strong word-processing ability, experience with Microsoft Word, Excel, and PowerPoint in a Windows environment, and familiarity with email and internet tools. Applicants should also be capable of research, report writing, data analysis, and presenting findings using tables, charts, and graphs, along with sound organizational and problem-solving skills. An open attitude toward feedback and the ability to lead discussions and planning efforts are also needed. General knowledge of workers’ compensation is required, and familiarity with UC/UCLA personnel systems and processes such as Kronos, EDB, UCPath, benefits enrollment, injury reports, and payroll/accounting systems is preferred.

Education

A bachelor’s degree in a related field, or an equivalent combination of experience and training, is required.

Employment conditions

Employment is conditional on passing a satisfactory background investigation. A Live Scan background check must be completed before the start date. Candidates must be at least 18 years old to be eligible for hire.

Schedule

The standard working hours are 8:00 am to 5:00 pm PST.

Union coverage

This position is covered under CX - Clerical & Allied Services.