Office Manager

Company Overview

Hashi Basha Holding Co. is a well-established Saudi business operating in the restaurant and food manufacturing space, with a focus on creating and managing restaurant brands. Founded in 2016, it has expanded to more than 145 outlets globally through a strong franchising model. The organization places importance on social responsibility, consistent service improvement, and maintaining strict safety and quality benchmarks across all locations. Its long-term aim is to be the first choice for customers in Saudi Arabia and the Gulf region, while also positioning itself as a leading investment player in the market.

Role Summary

The company is looking for a highly organized, proactive, and discreet Executive Office Manager to support the Chief Executive Officer and keep the CEO’s office running smoothly. The position calls for strong coordination skills, strategic judgment, and the ability to handle senior-level communication and priorities with confidence.

In this role, you will serve as a reliable partner to the CEO, helping with executive decision-making, managing sensitive matters, and ensuring alignment between different departments.

What You Will Do

• Deliver senior-level administrative and strategic assistance to the CEO, including managing the calendar, arranging meetings, and coordinating travel.
• Take ownership of the day-to-day functioning of the CEO’s office, ensuring it remains efficient, polished, and aligned with company standards.
• Prepare, edit, and oversee correspondence for the CEO such as emails, reports, and official communications.
• Create agendas, presentation materials, and briefing documents; participate in meetings when needed and track follow-up actions.
• Serve as the communication bridge between the CEO and internal or external stakeholders, making sure messages are handled clearly and tasks are followed through.
• Protect confidential and sensitive information with the highest level of professionalism and discretion.
• Monitor strategic initiatives, keep track of progress, and support timely completion of CEO directives.
• Look for opportunities to streamline administrative procedures and improve workflow efficiency in the executive office.

Requirements

• A bachelor’s degree in Business Administration or a closely related discipline.
• At least 3–4 years of experience in executive support or office management, ideally in a role supporting C-level leaders.
• Excellent organization and multitasking capabilities.
• Strong written and spoken communication skills in Arabic and English.
• Advanced working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• A high standard of professionalism, integrity, and accuracy in day-to-day work.
• Comfortable working under pressure and balancing multiple competing priorities.

Key Competencies

• Strategic thinking
• Professional executive presence
• Confidentiality and discretion
• Time management and prioritization
• Strong communication and interpersonal ability
• Problem-solving and decision support