Office Manager

About Assembly Global

Assembly is a modern agency that combines data, talent, and technology to offer integrated media and other solutions to leading global brands. With over 1,800 professionals across more than 25 offices, Assembly provides unparalleled omnichannel media expertise, alongside data, technology, and business consulting capabilities designed to drive change and growth for clients worldwide. As a member of the Stagwell network, Assembly is committed to transforming the marketing landscape. Learn more at https://www.assemblyglobal.com/.

Job Overview

Assembly Global is seeking a dedicated Office Manager to join its Operations team in Riyadh, Saudi Arabia. This role is crucial for supporting the smooth functioning of our office and ensuring a welcoming environment for staff and visitors. The ideal candidate will be a Saudi national with excellent organizational and communication skills.

Responsibilities

• Serve as the first point of contact for visitors, offering a professional and welcoming reception.
• Manage all incoming communications, including phone calls and emails, directing them appropriately.
• Organize and schedule appointments, meetings, and handle general administrative duties.
• Facilitate seamless operations by liaising with different internal departments.
• Arrange travel logistics, including booking flights and accommodations for employees and clients.
• Maintain accurate records of office equipment such as monitors and headsets.
• Oversee and manage the inventory of office snacks and supplies.
• Coordinate and process outgoing shipments via FedEx, ensuring correct recipient information.
• Submit invoices for utilities and services to the accounting department for processing.

Qualifications

• Proficiency in both Arabic and English is required; preference will be given to Saudi nationals.
• Exceptional interpersonal and communication abilities.
• Skilled in using MS Office suite for efficient task management.
• Demonstrated ability to manage diverse tasks and effectively prioritize responsibilities.
• Strong aptitude for organization and multitasking.

Additional Information

This is a full-time, onsite position based in Riyadh, Saudi Arabia.