People Operations Coordinator

Role overview

BigTime is hiring a full-time People Operations Coordinator to support its Chicago headquarters while partnering closely with the People team. The position combines HR operations support with responsibility for the day-to-day office environment, making it a strong fit for someone who enjoys working with employees and helping create a smooth, welcoming workplace.

This opportunity is well suited to someone at the early stage of their career who wants to build experience in HR, recruiting, and talent development, while also learning the fundamentals of office operations in a growing SaaS company. The role is hybrid and based in Chicago.

People operations support

• Help the People team with administrative HR work such as data updates, document handling, and maintaining employee records.
• Coordinate recruiting activities, including arranging interviews, communicating with candidates, and managing onsite interview details.
• Support new hire onboarding so each employee has a smooth and positive start.
• Assist with talent development efforts, including training coordination, attendance tracking, and organizing learning sessions.
• Keep People Operations processes, internal documentation, and reference materials current.
• Contribute to special projects alongside the People team when needed.

Office experience and operations

• Act as the main on-site contact for employees, visitors, and vendors.
• Welcome and assist visitors, clients, and staff members.
• Handle office supplies, inventory, incoming mail, and package processing.
• Set up meeting rooms, coordinate catering, and support office events.
• Manage office access tools such as badges, entry codes, and keys.
• Assist with new hire IT setup and workspace preparation.
• Oversee maintenance of office equipment and help resolve issues when they arise.
• Maintain a tidy, professional, and inviting office atmosphere.
• Help with seating plans, space planning, and office layout changes.
• Support team-building activities and culture initiatives.
• Take ownership of delivering an organized, efficient, and positive in-office experience.

Why this role stands out

This position offers practical exposure to HR, recruiting, and talent development, along with the chance to learn People Operations in a growing software company. It also provides a supportive environment and can serve as a stepping stone toward future roles in People Operations, HR, or Recruiting.

Candidate profile

The ideal candidate is organized, dependable, and eager to learn. They communicate in a friendly and professional manner, pay close attention to details, and can work independently while knowing when to ask for guidance. An interest in HR, recruiting, or People Operations is a strong advantage.

Compensation and benefits

The annual pay range for this position is $50,000 to $60,000, with final compensation based on experience, skills, and qualifications. BigTime also offers a competitive bonus opportunity, employer-paid medical, dental, vision, disability, and life insurance, generous paid time off, company holidays, and the latest technology and software tools. The role follows a hybrid schedule with time split between remote work and the Chicago office.

Equal opportunity statement

BigTime Software, Inc. is committed to an inclusive workplace and provides equal employment opportunity to all employees and applicants. Hiring decisions are made without regard to protected characteristics under applicable law.

Reasonable accommodations

If you need an accommodation during the application or interview process, you may contact Elaina Johnsen, Senior Manager of People & Culture, at [email protected].

Employment eligibility

Applicants must be authorized to work in the United States.

Additional information

This role may involve a background check, subject to applicable laws. Employment at BigTime Software, Inc. is at-will, which means it can end at any time, with or without cause or notice.