Procedural Services Assistant

About the role

The Office of the Assembly is looking for a Procedural Services Assistant to support the Legislative Assembly of Ontario in a non-partisan administrative and procedural capacity. This position sits within the Procedural Services Branch and reports to the Clerk of a standing or select committee, working alongside Clerks and other Procedural Services Assistants. The role is fully on-site in Toronto, Ontario, and is an existing vacancy.

What you will do

• Provide professional, impartial support in a politically sensitive environment.
• Use tact, discretion, and sound judgment when dealing with MPPs, Assembly staff, members of the public, and other outside contacts.
• Keep electronic records organized in SharePoint and enter or retrieve data in an internal Microsoft Power Apps database.
• Manage several Outlook inboxes, as well as contact lists and calendars.
• Reach out to committee witnesses and explain the public hearing process and committee practices.
• Prepare and circulate committee documents such as meeting notices, agendas, exhibits, reports, research, and briefing materials.
• Draft meeting minutes and reporting formats for House reports, and gather all materials needed for the introduction and First Reading of Private Bills.
• Arrange travel-related logistics for committees, including transportation, meals, and accommodation.
• Provide backup support to the Reception/Information Clerk and handle inquiries from the public.

Qualifications

• Completion of post-secondary education.
• Strong interest in Ontario’s parliamentary system and government operations.
• Solid computer literacy and hands-on experience with office practices and procedures.
• Proven administrative ability with strong organization, time management, and communication skills.
• Ability to adjust quickly in a fast-changing work environment.
• Awareness of budget processes and the ability to track financial commitments and monitor branch spending.
• Team-oriented approach with the flexibility to build positive working relationships across internal and external groups.

What’s offered

• A distinctive and fast-paced workplace.
• A collaborative team of committed professionals.
• A comprehensive benefits and pension package, including short-term sickness coverage and personal days.
• Training and development opportunities to support career growth.
• Access to an employee and family assistance program.

Additional information

Applicants must include both a cover letter and a resume to be considered for the next stage of the process. The Legislative Assembly of Ontario is an equal opportunity employer committed to diversity and inclusion. Accommodation support is available during the application process upon request. Only candidates selected for an interview will be contacted.