Production Officer - Documentation

About the Company

Epygen is a long-running biotechnology organization established in the UAE in 2005, with additional branches in the USA and India. The company is looking for a Filipino Production Officer - Documentation to join its Production Department.

Role Overview

This position focuses on production documentation, inventory coordination, compliance records, dispatch-related paperwork, and cross-functional support across production, QA/QC, R&D, sales, and related teams. The role also involves supervising subordinates, maintaining GDP-aligned records, and supporting audits, inspections, and production workflow coordination.

Responsibilities

• Maintain production and warehouse documentation in line with GDP, including daily logs, production records, raw material receipt records, sample submission sheets, recipe documents, handover records, and dispatch/receipt updates for samples and shipments.
• Track and update auxiliary logs such as laundry, boiler, and temperature records.
• Allocate work to team members and follow up to ensure tasks are completed correctly, while enforcing strict HSE compliance.
• Support audit preparation and ensure audit findings and compliance requirements are addressed.
• Receive PRQ, coordinate production activities, and verify the BMR before production begins.
• Arrange raw materials for production and manage all related warehouse activities such as loading and unloading.
• Carry out physical stock counts for raw materials, packing materials, and consumables at the assigned intervals.
• Guide production operators during manufacturing and instruct packing teams on palletizing finished products according to shipping requirements and container dimensions.
• Print labels for sample finished goods, bottles, JCs, drums, and IBCs.
• Act as a coordination point between QA/QC, R&D, Sales, and other relevant departments.
• Submit samples to QC with the ARF form and maintain backup and retention samples in the designated area.
• Manage warehouse raw materials for all related operations.
• Hand over documents to the receptionist, Purchase team, and Accounts department as needed.
• Update the raw material board, submit expiry-related materials to QC for shelf-life review, and relabel raw materials with revised expiry information.
• Inspect incoming raw materials for weight, damage, lot, manufacturing and expiry dates, and shortages, then update the RM logbook and related records.
• Check shipment dispatch details such as labels, damage, product name, and lot information; capture vehicle and container photos before loading; share loading evidence in the dispatch group; complete FGIRC forms; obtain driver signatures; and update order completion status.
• Update sterilizing files, pH records, and preventive maintenance logs.
• Maintain RM and enzyme COAs and SDS documents.
• Keep all machinery, temperature trends, service reports, scale calibration documents, forklift records, boiler logs, work instructions, and training records updated according to GDP requirements.
• Handle purchasing of consumables for the production department and manage scrap-related activities.

Requirements

• Science graduate background is required.
• 2 to 5 years of experience in a manufacturing environment, preferably in food, biotechnology, or pharmaceutical operations.
• Experience supporting documentation, production coordination, and compliance-based processes.
• Strong attention to detail for record keeping, inspections, and document control.
• Ability to coordinate with multiple departments and support production teams effectively.
• Understanding of GMP/GDP-style documentation and HSE practices is important.

Compensation and Benefits

Successful candidates can expect remuneration aligned with UAE market standards. Standard benefits generally include health insurance, annual leave, and air tickets.

Additional Information

The role is intended for a Filipino candidate. The employer is open to suitable applicants with the required experience and educational background.