Project Administrator

About the Role

Bilingo Media is seeking a skilled and experienced Project Administrator to join our Administration department immediately. This role involves supporting the Project Manager with various administrative tasks, implementing project policies, and ensuring efficient project execution. The ideal candidate will possess strong organizational, communication, and leadership abilities, with a proven track record in project support.

Responsibilities

• Assist the Project Manager with all administrative duties.
• Implement project policies and procedures.
• Schedule and coordinate meetings and conferences.
• Document minutes from meetings accurately.
• Identify and assess project risks.
• Maintain an up-to-date project calendar.
• Track project expenses and manage the project budget.
• Establish project goals and timelines.
• Serve as the primary contact for stakeholders and clients.
• Delegate tasks to Project Coordinators and team members.
• Measure and report on project performance.
• Collaborate effectively with team members.
• Stay informed about compliance rules and regulations.
• Handle incoming calls, emails, and client inquiries.
• Monitor project progress and address any issues that arise.
• Manage and update Senior Management's agendas and travel schedules.

Requirements

• Experience using project management software like Trello or Jira.
• Demonstrated strong leadership capabilities.
• Excellent verbal and written communication skills.
• Ability to inspire a team and foster a positive work atmosphere.
• Proficiency in Microsoft Office Suite.
• Capacity to handle multiple tasks and projects concurrently.
• Highly organized with a keen eye for detail.
• Proven ability to meet deadlines consistently.
• A collaborative spirit and ability to work well within a team.

Additional Information

Prior experience as a Project Administrator or in a similar capacity is advantageous. The role requires excellent communication and organizational skills, along with exceptional leadership and supervisory abilities. If you are prepared to undertake these responsibilities, we encourage you to apply.