Proposal Coordinator

Overview

Clean Harbors is seeking a Proposal Coordinator in Edmonton, Alberta, Canada. This role serves as the main contact for managing customer-requested prequalification packages and vendor questionnaires. It also involves preparing and submitting straightforward proposals, including Household Hazardous Waste (HHW) service bids and Transportation and Disposal (T&D) bids. In addition, the position provides support to the Proposal Group and Corporate Proposals Department with prequalification and health and safety information requests, signature coordination, corporate seals, and shared-drive data handling.

Why Join Clean Harbors

• Safety is treated as the top priority, supported by a strong 365-day safety culture.
• Competitive pay.
• Health coverage begins after 30 days of full-time service.
• Company-matched Group RRSP.
• Paid time off, company-paid training, and tuition reimbursement.
• Stable, positive, and safety-focused workplace.
• Career growth and development opportunities across different stages of your career.

Responsibilities

• Handle customer and vendor prequalification forms, including requests related to health and safety, equal employment opportunity, and financial information.
• Prepare basic HHW and T&D bid responses, ensuring proposals are accurate, timely, and compliant.
• Support larger proposal efforts by completing prequalification materials for Proposal Managers, including health and safety, EEO, and financial documentation.
• Maintain and refresh boilerplate content and statistics used in recurring prequalification packages and environmental or industrial service bids.
• Provide administrative assistance to the Corporate Proposals Department, such as obtaining officer signatures and notarization, maintaining proper SharePoint filing practices for new field bid requests, and ordering office supplies.

Qualifications

• 1 to 3 years of experience in a comparable role such as legal support, administration, or procurement.
• Excellent attention to detail.
• Strong planning, organization, and time management abilities.
• Proficiency with Microsoft Word, Outlook, and Excel.

Additional Information

Clean Harbors describes itself as a company focused on sustainability and environmental responsibility, working to create a safer and cleaner environment through the treatment, recycling, and disposal of hazardous materials. It operates as a leading provider of environmental, energy, and industrial services across the United States, Canada, Mexico, and Puerto Rico. The organization emphasizes innovation, proven methods, and a safety-first culture. It is also described as an equal opportunity employer and a military and veteran-friendly company.

Hiring Notes

Applicants from all protected classes are considered without discrimination based on race, ancestry, color, sexual orientation, gender identity, national origin, religion, age, physical or mental disability, veteran status, or other applicable federal, state/provincial, or local protected categories.