Receptionist

About the Role

Whizz HR is seeking a professional and organized Receptionist to join our team in Dubai. This role is crucial for maintaining a welcoming and efficient office environment. You will be the first point of contact for visitors and will handle a variety of administrative and office management tasks.

Responsibilities

• Welcome and assist visitors, clients, and staff with a friendly and professional demeanor.
• Handle incoming calls, emails, and general correspondence efficiently.
• Organize and schedule meetings, appointments, and manage conference room reservations.
• Manage all incoming and outgoing mail and courier services.
• Maintain and organize both digital and physical office records and documents.
• Prepare necessary reports, presentations, and other documentation.
• Assist with travel arrangements, expense reports, and manage calendars.
• Provide support to the HR department with onboarding processes and personnel record keeping as needed.
• Monitor and manage office supplies and equipment inventory.
• Ensure the office premises are kept clean, safe, and well-maintained.
• Coordinate with building management, external service providers, and vendors.
• Oversee facility maintenance and IT support requests.
• Assist with monitoring office budgets and handle invoicing or petty cash.

Qualifications and Requirements

• Demonstrated experience in office administration, reception, or a comparable role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and basic IT systems.
• Excellent communication and interpersonal abilities.
• Strong capacity for multitasking, prioritizing tasks, and effective time management.
• High degree of professionalism and the ability to maintain confidentiality.
• Basic knowledge of bookkeeping or HR support functions is advantageous.

Additional Information

Kindly share your Resume at [email protected]