Site Admin

About the RoleThis position supports day-to-day administration at a project site in Ahmedabad. The role combines office coordination, manpower record management, vendor follow-up, compliance support, and reporting for the project team.Site Administration and Office SupportHandle the running of the site office, including paperwork, document control, filing, and routine correspondence.Look after site facilities such as accommodation, transport arrangements, housekeeping, and utility coordination.Manage ID cards, access permissions, and attendance systems for the site.Manpower and HR CoordinationKeep records for manpower, attendance, and leave for both employees and contract staff.Work with HR on mobilization, demobilization, onboarding, and exit activities.Provide support for payroll inputs, timesheets, and contractor manpower reporting.Vendor, Contractor, and Procurement CoordinationLiaise with local vendors, contractors, and service providers for site support services.Follow up on procurement for office needs, consumables, and other site-related items.Check and verify invoices and bills connected with site administration and services.Documentation and ReportingMaintain registers, logs, and statutory files required for the site.Compile and share daily, weekly, and monthly administration reports with project management.Support audits and inspections by keeping documentation ready and accessible.Compliance and Site CoordinationAssist in meeting labor law, statutory, and company policy requirements at site level.Coordinate with the EHS team for safety induction records and related documentation.Help the project team with meetings, site visits, and review activities.Asset and Inventory ManagementTrack site assets, furniture, IT equipment, and consumables through proper records.Monitor issue, movement, and condition of assets at the site.Communication and LiaisonServe as the main contact for administrative matters at the site.Coordinate communication between the site team, head office, and outside agencies.Ensure administrative instructions and updates are shared clearly and on time.Qualification and ExperienceThe role calls for a bachelor’s degree or diploma in Administration, Commerce, Arts, or a similar discipline, along with 8 to 10 years of experience in site administration. Experience in EPC, solar, or infrastructure projects is preferred.Skills NeededAdministrative coordinationOffice managementManpower trackingVendor managementDocumentation and record keepingReporting and MIS preparationMS ExcelMS WordMS OutlookCommunication skillsCross-functional coordinationAdditional InformationLocation: Ahmedabad, Gujarat, India. This is a full-time, on-site job.