Wellness Administration Coordinator

About the Company

Huda Beauty was founded in 2013 by beauty entrepreneur Huda Kattan with the goal of reshaping the beauty industry and putting more control in the hands of consumers. The brand has grown rapidly into one of the world’s fastest expanding beauty companies. Its culture is guided by purpose, strong business standards, and a deep commitment to kindness.

Role Overview

The Wellness Administration Coordinator will oversee communication, scheduling, and relationship management across a wide network of healthcare and wellness partners. This includes physicians, specialists, functional medicine practitioners, nutritionists, therapists, laboratories, hospitals, pharmacies, health coaches, insurance providers, and international medical concierge services.

Key Duties

• Plan and manage medical appointments for the Executive family, covering annual screenings, specialist visits, diagnostic tests, and follow-up care.
• Monitor referrals, recommended treatments, and specialist guidance.
• Collect, arrange, and securely maintain medical records, test reports, and related documentation.
• Draft clear medical summaries to help support healthcare decisions.
• Coordinate wellness support such as supplement plans, prescription renewals, and sessions with nutritionists, therapists, and health coaches.
• Keep wellness schedules updated and track important health dates, treatments, and upcoming assessments.
• Organize priority medical care and healthcare access during travel.
• Arrange medical transport and other support services when needed.
• Work closely with international concierge medicine and healthcare partners.
• Help ensure continuous care for the Executive family during travel and extended stays abroad.
• Build and maintain a secure, centralized medical record system.
• Catalog lab results, imaging reports, prescriptions, and treatment plans in an organized way.
• Maintain detailed health timelines for the Executive family while protecting confidentiality and data security at the highest level.
• Handle insurance administration, including pre-approvals, claims filing, direct billing coordination, and reimbursement follow-up.
• Check medical invoices for accuracy and coordinate with insurers and providers to fix billing discrepancies.
• Keep reliable records of claims, approvals, payments, and associated financial paperwork.

Requirements

• Background in medical administration.
• Very strong judgment around privacy and confidentiality.
• Working knowledge of medical terminology.
• Prior experience coordinating with specialists and hospitals.
• Solid project coordination and follow-through skills.
• Excellent written communication ability.

Benefits

• Monthly “Self Love Days,” provided at the company’s discretion.
• Premium medical, dental, and vision coverage for the employee and dependents.
• Monthly coaching sessions with the internal Success Coach.
• Discounted purchases on Huda Beauty products.
• Quarterly product gifts.

Additional Information

Huda Beauty is an equal opportunity employer and is committed to maintaining a diverse, inclusive, and discrimination-free workplace. Hiring decisions are made without regard to race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical condition, disability, or veteran status. Reasonable accommodations are available during the application or interview process upon request.