Document Controller

About the company

John Holland is driven by a purpose to improve lives through the work it delivers. The business sees infrastructure as fundamentally people-focused, supporting customers, employees and the communities where it operates. With strong capability and long-standing experience, the company aims to make a positive difference through every project.

Role overview

An opportunity is available for a proactive Document Controller to join the Perth CBD team in Perth, Western Australia. This position supports project documentation, administration and compliance activities within a rail and construction environment.

Key duties

• Set up, maintain and oversee document control processes so project records remain accurate, secure and traceable.
• Register, monitor, circulate, store and recover project documents such as drawings, technical files, correspondence and reports in line with project procedures.
• Ensure documentation meets project, client and rail regulatory standards, with correct version management and audit readiness.
• Support the project team with administration tasks, reporting and preparation of project paperwork, including ad hoc duties such as PPE ordering and updating matrices and registers.
• Coordinate with internal teams, subcontractors and external stakeholders to keep documents moving through submission, review and approval stages on time.
• Administer and refresh document management platforms such as Aconex, SharePoint or similar systems, while maintaining data accuracy and easy access.
• Prepare reports covering document progress, workflows, overdue actions and compliance measures.
• Assist with internal and external audits by making sure documents are available and aligned with rail industry requirements.
• Help project teams, engineers and managers access documents, apply formatting standards and follow procedures.
• Look for practical ways to improve document control workflows, processes and administrative efficiency.
• Carry out all responsibilities in line with organisational policies, rail safety obligations and project procedures.

About you

You should bring proven experience in a Document Controller or comparable position, together with administrative support experience, ideally gained in construction. Strong organisation, attention to detail and confidence working with document control software and Microsoft Office are important. The role also suits someone who enjoys assisting the wider team with extra administration, including travel and accommodation bookings and other ad hoc tasks. A tertiary qualification in Business Administration or Information Management is preferred.

What’s offered

The role comes with competitive pay, salary continuance and salary sacrifice options. Leave benefits include 18 weeks of paid parental leave with superannuation, up to an additional 18 weeks of super on further unpaid parental leave, multicultural leave exchange and two extra wellbeing days. You’ll have access to career growth through a strong pipeline of work, opportunities to contribute to major projects, and learning and development pathways including emerging talent programs plus technical and leadership training. The organisation also promotes inclusion, diversity and equity through a business-wide inclusion strategy and active employee resource groups. Flexible working options may include flexi-hours, flexi-parenting, flexi-leave, flexi-shifts and flexi-work.

Additional information

The company states that it does not accept speculative or unsolicited CVs sent by agencies to internal recruitment teams or hiring managers.