Executive Admin Assistant

Role overview

ManpowerGroup Middle East is hiring an Executive Admin Assistant in Dubai for a one-year outsourced assignment, with the possibility of renewal and extension. The position calls for a proactive, self-driven professional who can provide high-level secretarial and administrative support to senior leadership, regional teams, and global colleagues. Along with core administrative duties, the role may also contribute to cross-functional initiatives and projects.

Key responsibilities

• Provide complete administrative support, including calendar management, meeting scheduling, expense tracking, reporting, and travel coordination.
• Prepare daily agendas and ensure all pre-read documents are ready and shared for senior stakeholders at senior leader and vice president level.
• Arrange internal and external meetings and conferences, using sound judgment to choose venues, coordinate equipment, gather materials, and organize travel and accommodation so each session runs smoothly.
• Track spending against approved budgets, highlight any differences, and work closely with finance teams to resolve them.
• Handle the full accounts payable workflow, including purchase order creation and vendor application processing.
• Maintain accurate records and documentation to support audit needs and compliance requirements.

Qualifications and requirements

• A bachelor’s degree or diploma in business administration or a closely related discipline is required.
• Previous experience in executive administration is expected, ideally within multinational organizations.
• Strong time management and interpersonal abilities are important for success in this role.
• Excellent verbal and written communication skills are necessary.
• Advanced working knowledge of MS Office is required.

Additional information

This is a contract role for 1 year, with the potential to be renewed and extended. Employment will be through ManpowerGroup Middle East on an outsourced basis. The position supports multiple stakeholders and may involve participation in broader team initiatives beyond standard administrative work.