Executive Assistant

Role overview

An opportunity is available for an Executive Assistant in New York City to provide high-level administrative and operational support to senior leadership. This position suits someone who is highly organized, calm under pressure, proactive in anticipating needs, and able to maintain discretion in a fast-moving environment.

Compensation

The base salary is stated at $110,000 to $125,000, with bonus potential. A separate note also references total compensation of up to $110,000 to $120,000 base plus bonus depending on experience.

Work arrangement

The role is based in New York City and is described as hybrid, with four days per week onsite. Another note in the description states that the person should be comfortable working onsite five days per week in NYC.

Executive support

• Coordinate complicated calendars, meeting schedules, and appointments across multiple time zones.
• Filter and prioritize incoming requests so the executive’s time is used efficiently.
• Prepare meeting briefings, agendas, notes, and follow-up items.
• Handle sensitive information with a high degree of confidentiality.
• Arrange domestic and international travel, including itineraries and logistics.

Operational and administrative support

• Oversee expense reports, invoices, and budget-related tracking.
• Support project tracking, deadline management, and coordination across teams.
• Develop and refine presentations, reports, and written correspondence.
• Assist with offsites, events, and leadership or team meeting planning.

Communication and relationship management

• Act as a polished liaison for executives with internal colleagues and external stakeholders.
• Draft and review communications on behalf of leadership.
• Build effective working relationships across the organization to keep information and tasks moving smoothly.

Office and team support

• Work with People, Operations, Finance, and other departments when support is needed.
• Assist with onboarding activities connected to executive stakeholders.
• Contribute to a well-organized, productive, and positive workplace environment.

Qualifications

The employer is looking for a candidate with 5 to 8+ years of experience supporting senior executives, preferably in fast-moving or high-growth settings. Strong organization, problem-solving, multitasking, written and verbal communication, professionalism, discretion, and emotional intelligence are important. The role also calls for proficiency in Microsoft 365, Outlook, Excel, and PowerPoint, plus familiarity with tools such as Slack, Zoom, and Asana or similar platforms.

Additional compensation note

Base pay is referenced as $110k to $125k with bonus, while another section cites total compensation of up to $110k to $120k base plus bonus depending on experience.