Executive Assistant

About the role

Okta is seeking an Executive Assistant to support Engineering leaders within the Auth0 Product Unit. This role is central to keeping executives organized and effective while working in a collaborative remote setting. It involves administrative, coordination, and project support with a high level of visibility across the organization.

What you will do

• Oversee the day-to-day calendars of the executives.
• Arrange meetings, conferences, and special events, including coordination across multiple global time zones and both virtual and in-person formats.
• Book domestic and international travel, handle expense reporting, and help manage travel budget requirements.
• Support the preparation and coordination of All Hands meetings and internal newsletters for the executives’ teams.
• Serve as a point of contact for the assigned executives and communicate information back and forth with relevant stakeholders.
• Stay ahead of executive needs by identifying issues early and bringing together the right people and resources to resolve them.
• Review incoming requests and handle highly sensitive information with sound judgment and discretion.
• Partner across teams to keep communication clear, timely, and efficient.
• Keep several workstreams organized, prioritized, and moving forward while meeting deadlines.

What you need to succeed

• At least 5 years of experience as an Administrative Assistant supporting multiple remote VP-level executives.
• A strong commitment to confidentiality in all business matters.
• Proven ability to juggle multiple projects in a demanding, fast-paced environment.
• Comfort adapting quickly when priorities shift.
• Substantial experience managing complex calendars and travel logistics across different time zones.
• Excellent time management with strong attention to detail.
• Well-developed communication, planning, organizational, and analytical abilities.
• Ability to stay positive and energized under pressure.
• Proactive mindset with the ability to anticipate next steps.
• Collaborative approach and ease working with many different personalities.
• Hands-on experience with Google Workspace.

Compensation and benefits

For candidates based in the San Francisco Bay Area, the annual base salary for this role is between USD 117,000 and USD 160,000. Actual pay will depend on skills, qualifications, experience, and location.

Okta also provides equity where applicable, bonus opportunities, and benefits such as health, dental, and vision insurance, a 401(k) plan, flexible spending accounts, and paid leave including PTO and parental leave, subject to the company’s policies and plans.

Additional information

Okta emphasizes its mission to secure identities for both AI and human users through trusted infrastructure that helps organizations adopt new technology safely. The company values speed, urgency, ownership, and excellence.

Okta’s work environment is built around connection, innovation, and community across more than 20 offices worldwide. New hires begin with an in-person onboarding experience designed to help them contribute quickly and connect with the team.

Okta is an equal opportunity employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, disability, or veteran status. Applicants with arrest and conviction records are also considered as permitted by law.

Reasonable accommodation is available for any part of the application, interview, or onboarding process upon request.

For New York City applicants and employees, Okta may use automated employment decision tools as described in its NYC Local Law 144 notice.

Okta also follows applicable data privacy and security requirements. Refer to the company’s personnel and candidate privacy notice for more information.