Executive Assistant

Role overview

A fast-moving business in Dublin 2 is hiring an experienced Executive Assistant to provide high-level support to a senior executive involved in multiple business interests.

What you will do

• Manage several busy email inboxes efficiently and keep communications organised.
• Coordinate complex calendars and arrange meetings across different time zones.
• Handle dictation and typing tasks, with recording equipment provided.
• Prepare, edit, and polish written correspondence.
• Create and maintain Word, Excel, and PowerPoint materials such as presentations, reports, and related documents.
• Arrange travel plans including flights, accommodation, and car hire.
• Support employee onboarding and exit processes, along with other HR administration.
• Maintain a large contact database and update digital vCards.
• Assist with organising internal and external client meetings.
• Carry out general office administration such as room bookings, filing, photocopying, and stationery ordering.
• Process AML documentation.
• Track expenses, receipts, and credit card reconciliations.
• Welcome clients and make sure meeting rooms are ready ahead of time.
• Screen incoming phone calls.
• Support additional projects and tasks as needed.

Requirements

• At least 3 years of relevant experience in a similar executive support role.
• Strong written English, with accurate grammar, spelling, and proofreading ability.
• Excellent attention to detail.
• Ability to manage confidential and sensitive information carefully.
• Confident use of Microsoft Word, Excel, PowerPoint, and Outlook.
• A proactive approach with strong planning and anticipation skills.
• Shows initiative and follows tasks through to completion.
• Good verbal communication and active listening skills.
• Comfortable working in a busy, entrepreneurial environment with multiple priorities.
• Highly organised with strong time management skills.

Compensation and benefits

• Annual salary between €60,000 and €65,000.
• Private health insurance.
• Discretionary performance bonus of up to 10% of salary.
• 25 days of annual leave, plus 1 company day for Good Friday and public holidays.

Work details

The role is based on-site at Fitzwilliam Hall, Leeson Street, Dublin 2. Working hours are 9:00am to 6:00pm, five days a week.

Additional information

This position involves support across a range of business activities, including HR administration, AML document handling, and general office coordination.