Executive Assistant

Role overview

This position is centered on providing dependable administrative and organizational support to executives, managers, or teams. The role keeps schedules running smoothly, acts as a reliable point of contact, and helps maintain a polished, efficient workflow for the people supported.

Core responsibilities

• Own and manage executive, manager, or team calendars, and ensure meeting invitations and requests are handled promptly.
• Coordinate travel end to end, including flights, accommodation, and ground transportation, with an emphasis on efficiency and timing.
• Stay ahead of priorities by anticipating needs, organizing tasks, and driving timely completion of follow-ups.
• Handle routine administrative work such as expenses, filing systems, office supply orders, annual leave tracking, distribution lists, and general organization tasks.

Stakeholder interaction and leadership

• Communicate confidently with team members, including when sharing complex or sensitive information.
• Serve as a point of contact for stakeholders beyond the immediate team and help build relationships both inside and outside the organization.

Decision-making and problem solving

• Use factual information and careful review to make sound judgments.
• Address issues by selecting practical solutions based on prior experience and established precedents.

Professional standards

• Maintain discretion, confidentiality, and a polished professional manner at all times.

Required qualifications and skills

• Strong organizational ability with close attention to detail.
• Excellent spoken and written communication skills.
• Proven experience coordinating travel, managing calendars and schedules, handling expenses, and responding to a high volume of inbound and outbound queries.

Preferred background

• At least 3 years of experience supporting senior-level professionals in a professional services setting.
• At least 3 years of hands-on use of MS Outlook, Word, Excel, and PowerPoint.

Additional information

This role is based in an onsite work arrangement in the New York City Metropolitan Area. No salary or stipend details were provided in the source information.