Office Administrator

About the Company

Knight Frank was established in 1896 and is now recognised as one of the world’s major independent real estate advisory firms. Headquartered in London, the organisation operates across more than 50 markets, with 600+ offices and a global workforce of 20,000+ people. Its approach is rooted in long-term partnerships, responsible business practices, and a strong focus on clients, people, and the future of the built environment.

The company places trust, integrity, and careful advice at the centre of its client relationships. It aims to understand each client’s specific needs and deliver practical, thoughtful guidance across property-related matters. Internally, it promotes an inclusive and diverse workplace where employees are encouraged to contribute ideas, exercise ownership in their roles, and help shape positive outcomes for the business and the communities it serves.

In 2021, the firm marked its 125th anniversary and introduced its long-term vision built around three priorities: developing people, staying client-focused, and creating the future together.

Role Overview

This position is for an Office Administrator who will support the smooth running of day-to-day office operations. The role requires someone who can handle a wide range of administrative and coordination tasks, maintain accuracy, and support both internal teams and external vendors professionally. The assignment is a 1-year contract, with the possibility of conversion to a permanent position depending on performance.

Key Duties

• Manage routine office administration and related support tasks.
• Handle incoming and outgoing mail, maintain records, organise e-filing, and oversee contractor supervision where needed.
• Compile and reconcile monthly expense statements.
• Track office inventory and manage stock-related needs.
• Support contract administration work.
• Assist in planning the office budget.
• Carry out the annual review of office assets and complete asset tagging activities.
• Raise purchase orders, coordinate with suppliers and internal stakeholders, monitor invoices, and process payments.
• Ensure office equipment and facilities are properly maintained.
• Step in at reception whenever required.
• Take ownership of office administration matters and drive them through to completion.
• Assist with office decoration and related setup tasks.

Skills and Experience Needed

• Strong familiarity with office systems, procedures, and administration workflows.
• Proven experience in administrative support roles.
• Ability to manage multiple tasks efficiently with good time management.
• A proactive approach with strong attention to detail, accuracy, and problem-solving ability.
• Effective written and spoken communication skills.
• Good organisational, analytical, and planning capabilities.
• Comfortable working with Microsoft Office tools.
• Judicious decision-making and the ability to work discreetly.
• Experience handling confidential and sensitive information appropriately.
• Professional presence that reflects a strong corporate image.

Additional Information

This is a direct recruitment process managed by the company. Applications from recruitment agencies will not be considered, and no fees will be paid for unsolicited CVs, including those submitted via preferred supplier arrangements.

A competitive salary is offered.

Why Join

• Opportunity to grow and build a long-term career.
• Supportive and collaborative team environment.
• Ongoing learning and development opportunities.