Project Assistant

About the Role

Pinchin is looking for a Project Assistant to join its Hazardous Materials team in the Greater Toronto Area. This position is a contract role lasting 18 months and supports consulting work across the GTA. The salary range for the position is $50,000 to $55,000.

Pinchin is a multidisciplinary engineering and consulting organization with offices across North America. Its work spans environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. The company focuses on helping clients build safer, healthier, and higher-performing environments through practical and technically strong solutions.

The successful candidate will report to the Operations Managers of the GTA Hazardous Materials Group and will provide administrative and project coordination support to help deliver consulting projects accurately and efficiently.

Work Arrangement

This role offers a flexible setup with the option to work remotely or from the Mississauga or Toronto office. In-person attendance is required for mandatory team meetings.

Key Duties

• Assist Project Managers with everyday administrative and coordination tasks
• Support project initiation, document control, and the upkeep of well-organized digital project files
• Track timelines, schedule tasks, and follow up internally on outstanding items
• Prepare client deliverables on time, ensure formatting is correct, and complete quality-control forms
• Update and enter reports into Pinchin’s project management software
• Help arrange meetings and prepare/distribute meeting minutes when needed
• Represent the company in a professional and positive manner both internally and externally

What the Role Requires

The ideal candidate is organized, detail-focused, and comfortable juggling multiple priorities in a busy office environment. A service-oriented attitude, professionalism, accountability, and teamwork are important for success in this position.

Candidate Profile

• High school diploma required
• Training in secretarial work or administrative assistance is preferred
• A diploma or degree in a related area is an advantage, though not mandatory
• Previous experience in a professional office setting is preferred
• Strong verbal and written communication abilities
• Ability to prioritize tasks and manage several responsibilities in a fast-paced environment
• Strong people skills and a cooperative, helpful approach
• Comfortable using Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook

Compensation and Hiring Process

The company notes that pay ranges are provided as required by law and that the final offer will depend on the candidate’s education, experience, qualifications, and work location.

As part of recruitment, AI technology may be used to help support a fair and consistent review of applicants.

Benefits and Workplace Culture

Pinchin emphasizes a people-focused culture built around curiosity, integrity, and learning. Employees can expect support from leaders and specialists, along with opportunities to grow professionally.

• Competitive compensation and benefits
• Mentoring and career development support
• Flexible work environment that promotes work-life balance
• Paid personal days
• At least three weeks of vacation to start
• Reimbursement for professional memberships
• Opportunities to participate in environmental and community initiatives
• Wellness spending account
• Social events and team activities
• Corporate hotel rates

Additional Information

• Some roles may include online assessments during hiring
• Depending on the assignment, clients may require government security screening, criminal record checks, or periodic drug and alcohol testing
• Candidates who can efficiently qualify for government security clearances may be preferred, where the role requires it, including background verification covering the previous five years and Canadian residency
• Agency phone calls are not accepted
• Only shortlisted candidates will be contacted
• Pinchin is committed to diversity, inclusion, and reasonable accommodation during the hiring process