Administrative Clerk

Company Overview

This position is with a small, independently run business that delivers customized administrative and clerical support. The setup is flexible and team-oriented, with a strong emphasis on dependable work, efficient processes, and professional conduct. The role is a chance to handle varied day-to-day tasks, directly support core operations, and strengthen your organizational capabilities. Suggestions for improving workflows and simplifying procedures are welcomed. Confidentiality, professionalism, and clear communication are central to the working culture.

Role Summary

As a full-time Administrative Clerk based on-site in Wellington, you will take care of routine office administration and clerical duties. Your work will include maintaining files and records, entering data accurately, preparing documents, responding to phone calls, welcoming visitors, and handling basic correspondence through email and letters. You will also help coordinate calendars, arrange meetings, and support general office organization. In addition, the role covers photocopying, scanning, tracking supplies, and carrying out other administrative tasks that keep the office running smoothly.

Responsibilities

• Maintain filing systems and keep records organized and up to date.
• Enter data with accuracy and prepare routine office documents.
• Answer incoming calls, route them appropriately, and greet visitors professionally.
• Handle everyday correspondence, including emails and letters.
• Assist with scheduling, calendar coordination, and meeting arrangements.
• Monitor basic office supplies and support replenishment when needed.
• Carry out photocopying, scanning, and other day-to-day clerical work.
• Support overall office efficiency by completing administrative tasks reliably and on time.

Requirements

• Solid background in administrative and clerical work.
• Good communication skills and a professional, courteous manner on the phone.
• Experience supporting executives or providing higher-level administrative help is considered an advantage.
• Strong accuracy, careful attention to detail, and good organizational ability.
• Comfort using standard office tools such as word processors, spreadsheets, email, and calendars.
• Ability to juggle several tasks, set priorities, and meet deadlines with limited supervision.
• Dependable, discreet, and committed to protecting confidential information.
• Prior office support experience and a high school diploma or equivalent; extra office administration training or certifications are beneficial.

Additional Information

This is a full-time, on-site role in Wellington, New Zealand. The work environment is collaborative, flexible, and focused on efficient daily operations.