Document Controller

About BESTECH

BESTECH is a multidisciplinary engineering services company with more than three decades of successful work across a wide range of engineering fields. With a team of 100+ employees, the company emphasizes the strength of its people and aims to be a trusted partner for both clients and the broader community. Its culture is built around employee-first values, transparent communication, and continuous improvement and growth.

Role Overview

As a Document Controller, you will play an important role in keeping engineering projects organized and moving forward. You will work closely with engineers, project managers, clients, and suppliers to make sure technical documentation is accurate, complete, properly tracked, and delivered on schedule. This role is well suited to someone who is highly organized, detail-focused, and comfortable handling multiple priorities in a collaborative setting.

Key Responsibilities

Your work will support document quality, project coordination, and communication across teams and stakeholders. You will help maintain consistency in records and ensure project packages are ready for issue.

• Check outgoing documents for quality, including drawings, equipment specifications, and scopes of work.
• Confirm that all materials meet internal requirements and client-specific standards.
• Distribute engineering packages to clients through systems such as AutoCAD Vault, Aconex, SDx, OneDrive, or SharePoint.
• Receive documents from clients and suppliers and file them correctly in BESTECH’s document management systems.
• Carry out program-level document control to maintain consistency across projects covered by the same contract.
• Help ensure every project package meets established quality expectations.
• Prepare, assemble, and coordinate engineering packages for issue to clients and suppliers.
• Create, manage, and monitor transmittals.
• Scan and compile paper documents when needed.
• Verify document packages before release to confirm that all required items are included.
• Update logs, registers, and tracking tools related to projects.
• Track revisions, document status, and distribution information to support project execution and reporting.
• Attend internal and client meetings when required.
• Draft and send meeting minutes and related follow-up records.
• Support communication between project teams, clients, and suppliers on document-related issues.
• Assist with departmental initiatives, process improvement efforts, and additional administrative or document control tasks as needed.

Qualifications

The ideal candidate should bring a related diploma, relevant experience, and strong administrative and communication skills.

• Diploma in Business Administration, Project Management, Office Administration, or a related discipline.
• At least 2 years of experience in document control, project administration, or a similar position.
• Experience with document management systems; familiarity with AutoCAD Vault, Aconex, SDx, or SharePoint is an advantage.
• Comfort using Microsoft Office applications.
• Strong focus on accuracy, detail, and quality.
• Well organized with the ability to handle several priorities and meet deadlines.
• Strong written and spoken communication skills.
• Flexible, proactive, and able to work independently or as part of a team.

Working Conditions

This role is mainly based in an office setting, with remote work available when operational needs allow. The schedule is flexible to support project and client requirements, and occasional work beyond normal business hours may be necessary. Hours may also be adjusted to help maintain work-life balance.

Compensation and Benefits

The expected annual salary for this position is CAD 40,000 to CAD 60,000. Final compensation will depend on the role’s responsibilities, internal equity, market conditions, the candidate’s qualifications and experience, placement within the company’s compensation structure, and geographic cost-of-living considerations where applicable.

BESTECH offers market-aligned pay along with growth opportunities through mentorship, training, and career development programs. The benefits package includes 100% employer-paid benefits, RRSP matching, profit sharing, paid vacation, and wellness days.

Equal Opportunity and Accommodation

Applications are welcome from all qualified candidates. The company is committed to employment equity and a diverse workplace. Accommodation is available for applicants with disabilities throughout the hiring process, and an accessible version of the job posting can be requested from Human Resources at (705) 675-7720 or [email protected]. All responses are kept confidential. Only candidates selected for interviews will be contacted, and applicants must be legally entitled to work in Canada.

Additional Information

Employment term: full-time, permanent. Posting type: new role.