Executive Assistant

Role overview

The Executive Assistant will provide senior-level administrative and office support in New York, USA. This position combines executive support, office coordination, and cross-regional collaboration. The person in this role will manage schedules, communications, travel, confidential matters, and day-to-day office operations while working closely with teams across the United States, Singapore, India, and the UK.

What you will do

• Support executives with calendar planning, travel bookings, meeting coordination, and expense handling.
• Act as a reliable contact point for executives, internal teams, and external stakeholders.
• Maintain follow-ups on action items, deadlines, and priority tasks so work stays on track.
• Organize business meals, offsite meetings, and team events whenever needed.
• Run the daily operations of the U.S. office to keep the workspace efficient, professional, and orderly.
• Handle office supplies, facilities coordination, and vendor management.
• Partner with global teams in Singapore, India, and the UK to align procedures and strengthen consistent operating practices across regions.
• Assist with onboarding and offboarding for U.S.-based employees, including access coordination, logistics, and office-related setup or exit needs.

What is expected

• Ability to work flexibly across time zones.
• Strong organization, planning, and prioritization skills.
• Excellent time management and the ability to manage multiple tasks at once.
• Clear verbal and written communication.
• High discretion when dealing with sensitive or confidential information.
• Strong working knowledge of MS Office.
• Detail-oriented approach with initiative and sound problem-solving ability.

Experience and education

The role calls for 2 to 10 years of relevant experience. A graduate degree in any discipline is acceptable.

Compensation

Pay will be offered as per industry standards.