Executive Assistant

About the role

Natixis Investment Managers Singapore is looking for an Executive Assistant to support the Chief Executive Officer with high-level secretarial assistance, while also helping with broader administrative needs across the Singapore office.

Natixis Investment Managers uses a multi-affiliate model that gives clients access to independent thinking and specialist expertise from more than 15 active managers. The firm is among the largest asset managers globally, with over $1.5 trillion in assets under management (€1.3 trillion). Its offerings span multiple asset classes, styles and vehicles, including ESG-focused strategies and solutions designed to support sustainable finance. With offices across major Asia Pacific markets such as Beijing, Hong Kong, Seoul, Singapore, Sydney, Taipei and Tokyo, the company works with clients to better understand their needs and deliver investment solutions aligned with long-term objectives.

What you will do

• Provide direct administrative and secretarial support to the CEO.
• Handle diary coordination, scheduling, and calendar planning.
• Organize business travel and related logistics.
• Plan and coordinate activities such as events, meetings, townhalls, client functions, client travel plans, and internal gatherings.
• Arrange executive roadshows.
• Prepare briefing materials, compile information, and gather documents needed for meetings and other activities.
• Support expense claims, invoicing, and similar administrative tasks.
• Take ownership of ad hoc project coordination as needed.
• Help keep the office running efficiently on a day-to-day basis.
• Oversee office facilities and general administrative functions.
• Manage teleconference and video conference facilities and rooms.
• Track and replenish printers, stationery, and other office supplies.
• Coordinate with vendors and suppliers.
• Set up meetings, teleconferences, and video conferences.
• Support onboarding and offboarding activities for new employees.
• Monitor incoming and outgoing couriers and dispatches.
• Assist with events for sales and distribution teams.
• Work with vendors, hotels, and venue partners for bookings and arrangements.

What we are looking for

• A degree or higher qualification in business administration or a related field.
• At least 10 years of experience in secretarial and/or administrative roles supporting senior management and C-suite leaders, ideally within international financial services organizations.
• Strong communication and interpersonal abilities.
• The capacity to work autonomously and handle pressure effectively.
• Excellent organizational skills and advanced Microsoft Office capability.
• English fluency; knowledge of another Asian language is a plus.

Additional information

This position is based in Singapore and is a full-time, on-site role. No specific salary, benefit package, number of vacancies, start date, or application deadline was provided in the source information.