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Position Overview

Vendor Connect is hiring an Executive Assistant to support core operations, keep financial records organized, manage the company’s digital presence, and help day-to-day work run smoothly. This position suits someone who is comfortable juggling several priorities, adapts quickly, and works confidently in a fast-moving remote setting.

The role will work closely with the Managing Director to improve processes, coordinate schedules, oversee online tools and platforms, and maintain accurate financial information. Professional communication, reliability, and a strong sense of ownership are important for success in this position.

Key Responsibilities

Handle bookkeeping support, monitor expenses, organize invoices, and keep financial records in order.
Plan, schedule, and post social media content, assist with audience engagement, and help with simple design tasks.
Maintain and update website content, support basic site functionality, and coordinate with outside vendors when needed.
Manage calendars, arrange meetings, coordinate travel, and keep communication timely and organized.
Provide general administrative support such as email management, document preparation, research, and other operational tasks.

Ideal Candidate Profile

The best fit will be proactive, able to work independently, and comfortable taking initiative in a remote work environment. The person in this role should be able to spot what needs attention, solve problems efficiently, and maintain a high standard of accuracy.

Qualifications

A bachelor’s degree is required.
Prior exposure to bookkeeping and financial organization is expected.
Experience managing social media, plus familiarity with basic design tools such as Canva, is preferred.
Strong organization, multitasking, and prioritization skills are necessary.
Ability to work to deadlines while handling competing demands is important.
Excellent written and spoken communication skills are required.
Comfort with learning new software, tools, and workflows is needed.

Tools & Platforms

Experience with the following tools is not mandatory, but familiarity will be helpful:

Bookkeeping software
Social media scheduling tools
Canva or similar design software
Website CMS platforms
Google Workspace or Microsoft 365

Contract Details

This is a full-time role at 40 hours per week.
The position is structured as a 1099 contractor engagement.
The job is fully remote.
You will report directly to the Managing Director.
Compensation will be determined based on experience.
The schedule is flexible, though some tasks may be time-sensitive.
This is intended as a long-term opportunity with room for growth.

Executive Assistant