Office Administrator

Role overview

This is a permanent, full-time office administration position based in Dublin, County Dublin, Ireland. The role supports a civil and structural engineering business involved in commercial, residential, education, healthcare, and infrastructure work.

What you will do

• Deliver day-to-day administrative assistance to engineering and management teams.
• Handle front desk activity, incoming calls, emails, and general business correspondence.
• Organise meetings, travel, and calendars.
• Keep office stationery, equipment, and supplier relationships in good order.
• Support new starter onboarding and routine HR administration.
• Help the finance function with invoicing, expense processing, and document storage.
• Maintain project files and records through internal systems.
• Make sure drawings, reports, and technical files are stored correctly, versioned properly, and easy to access.
• Monitor document revisions and keep logs and registers up to date.
• Issue and archive project documents in line with internal procedures.
• Work with engineers, architects, and outside parties regarding document submissions.
• Follow QA requirements and document control standards.
• Assist with project close-out packs and archiving.

Requirements

• Prior administrative experience, ideally in construction or engineering.
• Proven background in document control or records management.
• Good working knowledge of Microsoft Word, Excel, and Outlook.
• Strong planning, coordination, and time management abilities.
• Careful approach with a strong focus on accuracy.
• Confident written and verbal communication skills.
• Experience in an engineering, construction, or consultancy setting.
• Familiarity with document control platforms such as SharePoint, Aconex, or Viewpoint.
• Understanding of technical drawings and project delivery workflows.
• Knowledge of QA and ISO documentation practices.

Benefits

• Chance to join an established engineering consultancy.
• Exposure to major construction and infrastructure projects.
• Collaborative and supportive team culture.
• Opportunities for professional growth and career development.

Additional information

The position is offered on a permanent basis with full-time onsite work in Dublin. The employer operates across a range of sectors including commercial, residential, education, healthcare, and infrastructure.