Office Assistant

Role Overview

Zahr Freighters is hiring a dependable and well-organized Office Assistant for its Dubai office. The position is suited to someone who can manage day-to-day administrative work, keep office processes running smoothly, and help maintain a professional, efficient setting within a busy freight and logistics business.

Key Responsibilities

• Support managers and teams with a range of administrative and clerical duties.
• Organize filing, scanning, photocopying, and general document handling.
• Answer phone calls, manage email communication, and route enquiries to the right person.
• Oversee incoming and outgoing mail, courier coordination, and office correspondence.
• Track office supplies and arrange replenishment when stock runs low.
• Coordinate meetings, appointments, and office schedules.
• Help prepare reports, letters, and other business documents.
• Keep records up to date and maintain databases accurately.
• Provide administrative support to operations and logistics teams as needed.

Requirements

• High school education is acceptable; a Bachelor’s degree in Business Administration or a related discipline is also suitable.
• 1–2 years of experience in an administrative or office support position.
• Working knowledge of MS Office tools, including Word, Excel, and Outlook.
• Strong ability to stay organized and handle several tasks at once.
• Good verbal and written communication skills, along with interpersonal confidence.
• Careful attention to detail when managing records and paperwork.
• Ability to work on your own and balance multiple priorities effectively.

Skills & Competencies

• Office administration
• Document management
• Calendar and meeting coordination
• Communication and coordination
• Data entry and record keeping
• Multitasking
• MS Word
• MS Excel
• MS Outlook
• Attention to detail
• Team collaboration
• Time management

About the Opportunity

This role plays an important part in keeping administrative operations efficient and supporting service delivery across the organization. It is a strong opportunity for someone looking to grow their career in a professional freight and logistics environment in Dubai.

Application Notes

Applicants should be prepared to submit their full name, email address, a short message, and a CV/resume or another relevant file. The file upload limit is 512 MB.