Paralegal

Position Overview

Homestead Land Holdings Limited is seeking a Paralegal for its Toronto, Ontario office. This is an open full-time role with a 40-hour workweek and a salary range of $65,000 to $80,000. In this position, you will support management on legal matters involving residents, with a focus on rent arrears collection, landlord-tenant matters, and dispute resolution.

What You Will Do

• Draft and prepare legal forms and documents used by the Landlord and Tenant Board, including N4, N5, N6, N7, N8, and related notices.
• Join weekly meetings with management and provide updates or reports.
• Guide management on the Residential Tenancies Act, required forms, and filing processes.
• Review the accounts receivable calendar and help plan collection actions.
• Generate weekly accounts receivable reports showing outstanding balances and distribute copies to sites and leadership.
• Maintain tracking spreadsheets for files that may require legal action.
• Follow up on overdue balances by phone and email.
• Monitor tenant payment plans and ensure follow-through.
• Coordinate with site staff regarding payments received after N4 notices are issued.
• Prepare and submit applications to the Landlord and Tenant Board for hearings.
• Assemble hearing materials and appear on behalf of the landlord at hearings.
• Handle tenant applications, motions, and reviews at hearings on behalf of the landlord.
• Work with managers on chronic late-payment cases and prepare and circulate persistently late notices.
• Liaise with housing authorities to support housing arrangements and payment plans.
• Communicate with family members and community organizations in connection with sensitive eviction situations.
• Defend matters in Small Claims Court.
• Prepare the monthly bad debt record and send former tenant files to the collection agency.
• Maintain reporting related to collections activity.
• File orders in person at Sheriff’s offices across different locations.
• Carry out additional duties as assigned.

Qualifications

• Active Law Society license in good standing is required at all times, along with compliance with Paralegal Rules of Conduct.
• Two to three years of office experience is required.
• Experience with landlord and tenant matters is considered an advantage.
• Strong working knowledge of Word, Excel, and Yardi Voyager Accounting System is needed.
• Knowledge of the Residential Tenancies Act, 2006 is an asset.
• Understanding of Small Claims practice and procedures is an asset.
• Knowledge of the Statutory Powers Procedure Act is an asset.
• Familiarity with the Freedom of Information and Privacy Act is an asset.
• Ability to work effectively in a team setting.
• Excellent written and verbal communication skills.
• Ability to work to deadlines and manage priorities.
• Willingness to travel.

Benefits

• RRSP program to support long-term financial planning.
• Health, dental, and life insurance coverage.
• Annual bonuses tied to performance and success.
• Company events and celebrations.
• Opportunities for growth and professional development.

About the Company

Homestead Land Holdings Limited is a Canadian-owned and operated organization that has spent decades developing and managing more than 25,000 homes across over 200 rental communities. The company emphasizes hands-on management and careful attention to the spaces it creates.

Additional Information

A satisfactory reference check and criminal record clearance are required for this role. Homestead Land Holdings Limited is an equal opportunity employer and provides accessibility accommodations throughout the recruitment and selection process. Candidates needing accommodation are asked to communicate their requirements in advance.