Project Support Coordinator

Role Overview

This contract opportunity is for a Project Support Coordinator based in New York City, NY. The engagement is expected to run for 6+ months and may be extended. The role focuses on supporting project coordination, governance activities, stakeholder follow-up, and operational reporting across multiple teams.

Project Management and Governance Support

• Monitor the GCDI book of work along with related CISO SteerCo deliverables and milestones.
• Keep responsibilities, progress status, and cross-team dependencies clearly documented across active workstreams.
• Collect, consolidate, and review weekly operational metrics from GCDI teams for weekly leadership updates.
• Prepare and polish content for governance meetings and forums such as All Hands, MRSI OG, CISO SteerCo, and Governance & Roadmap meetings.
• Manage and refresh PFR artifacts for GCDI, coordinating with stakeholders to keep information complete and accurate.
• Follow up with stakeholders on vendor-related workflows, including VRO tasks and any pending actions.
• Support responses to budget-related questions raised by the Chief of Staff and leadership teams.

Process Coordination and Operational Efficiency

• Improve recurring workflows such as metrics gathering, reporting cycles, and tracker upkeep.
• Spot opportunities to cut down manual effort in reporting and governance operations.
• Help standardize templates, trackers, and reporting formats for consistency.

Stakeholder Coordination and Task Management

• Arrange meetings, confirm attendee availability, and prepare agendas.
• Document meeting notes, action items, and post-meeting summaries.
• Actively monitor open requests and follow up across teams until tasks are closed.
• Write and send follow-up communications to keep deliverables moving forward.
• Maintain a central tracker that records outstanding items through completion.

Additional Details

Duration: 6+ months, with the possibility of extension.