Receptionist, Administration & Procurement

About the company

Maybank Securities is a major brokerage and investment banking business operating across ASEAN. Its services cover corporate finance, debt markets, equity capital markets, derivatives, retail and institutional securities broking, and research.

Role overview

The Administration & Procurement team is seeking a Receptionist & Administrative Assistant for a 2-year contract. In this role, you will be the first person visitors, vendors, and staff encounter, helping create a professional and welcoming experience while also supporting the office’s daily administrative needs.

The position calls for a strong service mindset, integrity, and the ability to manage enquiries, issues, and complaints with care. You will work with the Facilities Management team to help maintain a safe, pleasant, and well-run workplace, and you will be expected to follow escalation steps, incident reporting processes, and the organisation’s safety and operational standards.

Key responsibilities

• Welcome guests in a courteous and professional manner.
• Answer incoming calls and route them to the right contacts.
• Keep employee contact information current.
• Handle both inbound and outbound mail for internal and external correspondence.
• Arrange bookings for office facilities such as meeting rooms and event spaces.
• Receive and manage feedback calls related to the office.
• Ensure shared office areas and meeting rooms remain orderly.
• Help organise event preparations, including coordination with caterers and vendors.
• Assist with basic logistical arrangements.
• Monitor pantry stock and help maintain cleanliness in the management office.
• Prepare drinks and serve beverages when needed.
• Support filing, record keeping, data entry, and other routine administrative work.
• Assist with procurement-related and general administrative tasks as assigned.
• Carry out additional operational and administrative duties requested by the reporting manager.

Requirements

• Higher Nitec or Diploma holder, ideally in Business Administration or a similar field.
• At least 1 year of corporate work experience, preferably in reception, front desk, or administrative support.
• Hands-on exposure to general administration tasks such as room booking, housekeeping coordination, document handling, filing, and mail management.
• Comfortable using Microsoft Office applications.
• Strong eye for detail, with solid communication and interpersonal abilities.
• Well-presented, proactive, and capable of managing several operational tasks at once.
• Customer-oriented with a positive working attitude.
• Fresh graduates may also be considered.

Additional information

Only shortlisted applicants will be contacted.