Scheduling Officer

Position overview

This is a full-time, fixed-term university role based at Bedford Park / Kaurna Country. Multiple appointments are available, with contracts running until December 2026 or December 2027. The position is classified at Higher Education Officer Level 5 with a salary range of $84,599 to $93,366 per annum.

About the role

This student-focused role sits within one of the colleges at Bedford Park and supports the planning and delivery of the University’s academic timetable. The work includes gathering, entering, checking and analysing timetable data, managing timetable updates, and helping resolve changes as they arise.

As part of a capable team, you will also oversee class management processes, support activities connected to academic staff engagement, and take part in regular reviews and inspections of teaching spaces. The role also contributes to ongoing process improvement.

Key duties

• Build and sustain productive working relationships with academic and professional staff, while providing responsive customer service, guidance on policies and procedures, and advice on class timetabling, class management and central teaching room bookings.
• Coordinate the annual timetable data collection process and support teaching staff in providing information by required University deadlines, while working with colleges to improve timetabling practices and outcomes for students.
• Help maintain Clash Free Pathways that support an optimised timetable, and keep topic, topic availability, topic coordinator and teaching team information accurate in the student system.
• Support class management tasks such as monitoring waitlists, preparing reports, handling special circumstances requests, and resolving student class registration issues, while helping students understand how to get the most benefit from their timetable through communications and guidance materials.

About you

You will bring strong communication, customer service and interpersonal abilities, allowing you to build constructive relationships with students, staff and other stakeholders. You will also be highly organised, able to manage time and workload effectively, and comfortable working to firm deadlines.

To succeed in this role, you should have experience or understanding of scheduling, timetabling or class management in an education setting or a similar environment. You should also be comfortable working collaboratively, familiar with higher education administrative processes, and capable of producing clear written material, reports, correspondence and presentations. A practical mindset and a genuine interest in improving processes are also important.

About the Student Administration Services team

Student Administration Services works through a university-wide matrix model. The teams operate across the colleges, the student service hub, and central administration, supporting students from admission through to graduation.

The unit plays a central role in the student experience, providing the structure and support around learning. Service quality is a priority, and the team follows a holistic, one-team approach to improving outcomes for students.

The team also values connection and enjoyment at work, with social activities, training, development sessions, communities of practice and staff-led projects that help build relationships and strengthen understanding across the University.

Life at Flinders University

Flinders University is built on the idea that learning should broaden perspectives, value individuality and encourage people to pursue their own viewpoints. Its community is made up of people who challenge convention and help shape the future.

The University has adapted through major social, cultural, economic, environmental and technological change while continuing to focus on innovation in teaching and research. It is also committed to an inclusive culture that values equality and opportunity.

Why work here

• 17% superannuation plus salary packaging options
• Flexible working arrangements
• Recognition for workplace culture excellence, supported by a wellbeing program
• A broad range of professional development opportunities, including staff study offers
• Strong commitment to diversity, equity and inclusion, reflected in multiple awards
• Active campus environment with health care services, a gym and childcare centre at Bedford Park
• Recognition as a Veteran Employer of Choice

Reconciliation and Indigenous employment

The University is committed to its Reconciliation Action Plan and Indigenous Workforce Strategy, with the aim of becoming a preferred employer for Aboriginal and Torres Strait Islander peoples. Applications from Aboriginal and Torres Strait Islander people are strongly encouraged.

Employment conditions

Appointment is subject to satisfactory pre-employment requirements. These include a Gender-Based Violence declaration under the National Higher Education Code to Prevent and Respond to Gender-Based Violence (2025), as well as a Nationally Coordinated Criminal History Check.

Application details

Applicants must submit a resume and a suitability statement of no more than 3 pages addressing the key position capabilities in the position description. Applications close at 10:00 pm (ACDT) on Wednesday 1 July 2026. Late submissions and applications through agencies will not be accepted.

Additional information

Interested candidates may contact Luke Robins for further information about the role.

The University welcomes applications from people of all ages, ethnicities, abilities, sexual orientations and gender identities.