Admin & Purchasing Officer

About Acierta

Acierta is an international design and production studio with teams in Valencia, London, Paris, Doha, and New York. Since 2005, the company has delivered projects across the globe by combining expertise in creativity, production, logistics, and installation for work in Retail, Events, and Hospitality.

Role overview

The company is hiring a Finance & Admin Officer focused on Procurement & Office Operations to support the UK team. This position sits at the core of daily business activity and will involve purchasing, supplier coordination, employee expenses, and office administration. The role works closely with the Head of Admin & Finance Control and Project HUBs to keep internal processes smooth within a collaborative, international, and fast-moving setting.

The ideal candidate enjoys creating order in busy workflows, developing effective relationships with suppliers and colleagues, and taking ownership of operational tasks.

Procurement

• Handle the full purchasing cycle, receiving requests from Project HUBs and internal teams while making sure each approval step is completed correctly.
• Assist with onboarding new suppliers, keep vendor records accurate, and support new supplier approvals along with regular database checks.
• Track purchase orders until completion, confirm delivery of goods and services, and keep procurement files properly stored in SharePoint.
• Coordinate with suppliers and internal stakeholders to maintain a purchasing process that is efficient and compliant.

Travel & Expenses

• Check and process employee expense claims in CAPTIO, making sure submissions follow company policy and are assigned to the correct project.
• Verify supporting documents, respond to employee questions or rejected claims, and prepare expense batches for final approval.
• Contribute to improving travel and expense procedures so that records stay accurate, consistent, and compliant.

Office Operations

• Help manage the day-to-day activity of the London office, including reception, welcoming visitors, handling deliveries, and general workplace administration.
• Coordinate office vendors, facilities, insurance, and Health & Safety matters with both internal and external partners.
• Manage IT equipment allocation for new joiners and leavers, maintain inventory logs, and keep documents organized and current in SharePoint.
• Support a workplace that is organised, efficient, and welcoming for the entire team.

Requirements

• 1 to 2 years of experience in administration, procurement, office operations, or a similar position.
• Strong professional fluency in both English and Spanish is mandatory.
• Excellent organisational ability and the confidence to manage several priorities in a busy environment.
• Solid working knowledge of Microsoft 365, especially Excel, Outlook, Teams, and SharePoint.
• Clear communication skills, strong attention to detail, and a practical, proactive approach.
• Experience with procurement workflows or managing suppliers is preferred.
• Familiarity with CAPTIO or other expense management tools is an advantage.
• Exposure to ERP systems or purchasing platforms is helpful.
• Basic understanding of finance or project cost allocation is useful.
• Background in retail, luxury, design, professional services, or other project-led businesses is a plus.

Additional information

This is a full-time, onsite role based in the London Area, United Kingdom. The vacancy is for one position. No salary or stipend information was provided.